Strategic Executive Assistant to the CSO (Hybrid)

We Love AI Jobs; San Francisco (CA); Hybrid; USD 120,000 - 136,000; Full time

Job summary

Higgsfield AI in the San Francisco Bay Area is seeking an exceptional Executive Assistant to provide high-level support to the Chief Strategy Officer and co-founder. You will manage complex calendars, coordinate global travel, prepare meeting materials, and handle confidential information across cross-functional teams in a fast-growing AI company.

The role requires 3-6+ years of EA experience supporting senior leaders, with strong project coordination, communication, and organizational skills.

Qualifications

• 3-6+ years of Executive Assistant experience supporting C-level executives, founders, managing partners, or executive leadership teams.
• Experience supporting senior executives in venture capital, private equity, management consulting, investment banking, or high-growth technology environments.

Responsibilities

• Manage highly complex calendars across time zones and competing priorities for the CSO and leadership.
• Coordinate domestic and international travel, including itineraries, visas, accommodations, and last-minute changes.
• Plan and support in-person events, leadership offsites, and board/investor meetings.
• Prepare meeting materials, agendas, and briefing docs; draft executive communications and follow-ups.
• Act as a strategic gatekeeper, prioritizing opportunities and requests; ensure follow-through on actions.

Skills

Complex calendar management

Travel coordination

Meeting and event planning

Executive communications

Project coordination

Presentation preparation

Confidential information handling

Job description

Higgsfield AI in the San Francisco Bay Area is seeking an exceptional Executive Assistant to provide high-level support to the Chief Strategy Officer and co-founder. You will manage complex calendars, coordinate global travel, prepare meeting materials, and handle confidential information across cross-functional teams in a fast-growing AI company.

The role requires 3-6+ years of EA experience supporting senior leaders, with strong project coordination, communication, and organizational skills.