Executive Personal Assistant to the CEO

Higgsfield Inc.; San Francisco (CA); On-site; USD 110,000 - 175,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) retirement plan with company-m,

Stock option program

Job summary

Higgsfield AI seeks an Executive Personal Assistant to provide high-touch, hands-on support to our CEO, spanning travel, personal logistics, and day-to-day administrative needs. The role requires coordinating visas, flights, meals, and complex itineraries with meticulous attention to detail.

This position demands extensive travel, including international trips, and reports to the Chief of Staff. Fluency in Russian and English is required.

Qualifications

• 5+ years of executive-level support experience.
• Fluent in Russian and English.
• Experience managing complex international travel.
• Willingness to travel extensively, up to three weeks.
• Strong judgment, detail orientation, and problem-solving.
• Ability to work in office in San Francisco when CEO is nearby.

Responsibilities

• Provide hands-on day-to-day travel, personal, logistical, and administrative support to the CEO.
• Plan and manage complex domestic and international travel itineraries.
• Coordinate with CEO's spouse, Chief of Staff, and executive team.
• Execute requests end-to-end, without outsourcing.
• Track expenses and reconcile through Ramp.
• Handle personal logistics like reservations, gifts, family travel.

Skills

Executive support

Travel planning

Discretion & professionalism

Communication skills

Tools

Ramp

Job description

Why work at Higgsfield AI?

Higgsfield AI is the fastest-scaling generative AI company in history, hitting $1B in annual revenue run rate, 30M+ users worldwide, 6M+ generations per day, and powering 390 of Fortune 500 brands.

We're building at the absolute frontier of AI-powered video creation and next-generation creative tools.

Joining Higgsfield means becoming part of a high-impact team shaping the future of AI-native experiences, at a company that isn't just moving fast, but rewriting what fast looks like.

About the role:

Higgsfield AI is seeking an Executive Personal Assistant to provide high-touch, hands-on support to our CEO across travel, personal logistics, and day-to-day administrative needs.

This role is focused on personally managing the details that keep the CEO's travel and day-to-day logistics running smoothly, from visas and flights to meals, luggage, transportation, reservations, and last-minute changes. Success in this role requires exceptional attention to detail, strong judgment, high availability, and a willingness to handle logistics directly from start to finish.

The role requires significant travel and availability. This role reports to the Chief of Staff / Strategic Initiatives and works closely with the broader Office of the CEO.

What you'll do:

• Provide hands-on day-to-day travel, personal, logistical, and administrative support to the CEO.
• Personally manage complex domestic and international travel, including visas, flights, hotels, airport services, ground transportation, multi-city itineraries, and last-minute changes.
• Plan ahead for each destination, including routes, meeting locations, restaurants, transportation timing, and other practical details.
• Travel with the CEO and make sure each trip runs smoothly, including check-ins, meals, luggage, clothing, drivers, security coordination, and changing plans as needed.
• Handle personal logistics and errands, including restaurant reservations, gifts, swag, family travel coordination, and other last-minute needs.
• Coordinate closely with the CEO's spouse, family, Chief of Staff, and broader Office of the CEO when logistics or plans change.
• Personally execute requests end to end rather than outsourcing or delegating them to travel agencies, concierge services, or other assistants.
• Track expenses carefully and ensure timely, accurate reconciliation and follow-up through Ramp and other finance tools.

Requirements:

• 5+ years of experience providing executive, principal, family office, or similarly high-touch support.
• Fluent Russian and English.
• Strong experience personally managing complex international travel, including visas, multi-city itineraries, and last-minute changes.
• Willingness and ability to travel extensively, including international trips and stretches of up to three weeks away at a time.
• Strong judgment, attention to detail, and the ability to anticipate needs and solve logistical problems quickly.
• Comfortable personally executing detailed administrative and logistical tasks without relying on further delegation or outsourcing.
• Calm, discreet, resourceful, and highly responsive under pressure.
• Strong written and verbal communication skills and comfort communicating directly with vendors, family members, internal teams, and external partners.
• Strong cost awareness and disciplined expense management.
• Collaborative and transparent, with the ability to work closely with a Chief of Staff and broader executive support team.
• Must be based in San Francisco or within reasonable commuting distance and able to work fully in office whenever the CEO is in San Francisco.

Compensation & Benefits

We offer a competitive and thoughtfully structured compensation package designed to align with impact, experience, and long-term growth.

• Base Salary: the anticipated salary range for this role is $110,000 - $175,000+, depending on experience, skills, scope, and location.
• Equity: In addition to cash compensation, employees are eligible to participate in the company’s stock option program and share in Higgsfield’s long-term growth.
• Benefits: We offer a comprehensive benefits package designed to support employees professionally and personally, including medical, dental, and vision insurance, a competitive 401(k) retirement plan with company matching, and additional benefits and perks.
• The opportunity to work on ambitious AI products alongside a highly experienced, fast-moving, and international team.
• Significant ownership, direct impact, and opportunities for professional growth as the company scales.

Higgsfield AI is an equal opportunity employer. We are committed to building a diverse and inclusive team and do not discriminate on the basis of race, color, religion, sex, gender identity or expression, sexual orientation, national origin, age, disability, veteran status, or any other protected characteristic.