Executive Support & Workplace Operations Lead

MGT Insurance; San Francisco (CA); On-site; USD 120,000 - 160,000; Full time

Job summary

MGT Insurance in San Francisco is seeking an experienced Executive Assistant to support our executives and keep offices running smoothly. You will manage calendars, travel, expenses, onboarding/offboarding coordination, and partner with the Head of People on workplace operations and employee experience.

This individual contributor role is based in San Francisco five days a week with occasional travel to Madison and Denver offices.

Qualifications

• Experience supporting senior executives, including complex scheduling and confidential matters.
• Experience in workplace operations or employee experience in a fast-paced startup or similar environment.
• Strong organization, judgment, communication, and follow-through.

Responsibilities

• Support leaders: manage calendars, travel, expenses and meeting logistics for CEOs and other leaders.
• Own workplace operations: oversee offices, facilities, vendors, supplies, budgets and employee needs.
• Create a great employee experience: plan events, celebrations, swag, and a welcoming workplace.
• Coordinate employee IT: manage equipment ordering, setup, inventory, and IT coordination.
• Support the People team: assist with onboarding/offboarding, communications, and program logistics.
• Think ahead: build repeatable, AI-driven processes and own new projects as the business evolves.

Skills

Senior executive support

Office operations

Calendar management

Travel coordination

Vendor coordination

AI tools familiarity

Communication

Discretion with confidential info

Job description

MGT Insurance in San Francisco is seeking an experienced Executive Assistant to support our executives and keep offices running smoothly. You will manage calendars, travel, expenses, onboarding/offboarding coordination, and partner with the Head of People on workplace operations and employee experience.

This individual contributor role is based in San Francisco five days a week with occasional travel to Madison and Denver offices.