Executive Support & Workplace Manager

MGT Insurance; San Francisco (CA); On-site; USD 120,000 - 160,000; Full time

Job summary

MGT Insurance in San Francisco is seeking an experienced Executive Assistant to support our executives and keep offices running smoothly. You will manage calendars, travel, expenses, onboarding/offboarding coordination, and partner with the Head of People on workplace operations and employee experience.

This individual contributor role is based in San Francisco five days a week with occasional travel to Madison and Denver offices.

Qualifications

• Experience supporting senior executives, including complex scheduling and confidential matters.
• Experience in workplace operations or employee experience in a fast-paced startup or similar environment.
• Strong organization, judgment, communication, and follow-through.

Responsibilities

• Support leaders: manage calendars, travel, expenses and meeting logistics for CEOs and other leaders.
• Own workplace operations: oversee offices, facilities, vendors, supplies, budgets and employee needs.
• Create a great employee experience: plan events, celebrations, swag, and a welcoming workplace.
• Coordinate employee IT: manage equipment ordering, setup, inventory, and IT coordination.
• Support the People team: assist with onboarding/offboarding, communications, and program logistics.
• Think ahead: build repeatable, AI-driven processes and own new projects as the business evolves.

Skills

Senior executive support

Office operations

Calendar management

Travel coordination

Vendor coordination

AI tools familiarity

Communication

Discretion with confidential info

Job description

About MGT Insurance

MGT is the first AI-driven, neo-insurer focused on evolving commercial P&C insurance for the brokers and small business owners. By combining the expertise of industry veterans with state-of-the-art technology, we are ushering in the next evolution of commercial insurance and working to move the industry forward through the use of modern technology, better processes, and a rock-star team. We seek visionary leaders who thrive in dynamic, entrepreneurial settings, and excel in autonomous roles.

MGT is building an AI-first insurance company. We’re looking for a resourceful, hands-on operator to support our leaders and own the work that keeps our offices running and our employee experience strong.

Executive support is a central responsibility, with direct ownership of both CEOs’ calendars, travel, and meeting logistics. You’ll also partner with the Head of People on workplace operations, employee-facing IT, People initiatives, and support other leaders as needed.

You see the bigger picture, anticipate what’s needed, and turn direction into action. You enjoy a fast-paced startup and roll up your sleeves wherever you can help, from improving a process to unpacking office supplies.

What you’ll do

• Support our leaders: Manage complex calendars, travel, expenses, and meeting logistics for both CEOs, with additional support for other leaders as needed. Anticipate needs, navigate shifting priorities, and handle confidential information with discretion.

• Own workplace operations: Keep our San Francisco, Madison, and Denver offices running smoothly, managing facilities, vendors, supplies, budgets, and everyday employee needs.

• Create a great employee experience: Plan events, offsites, celebrations, and recognition activities; manage our swag store; and make our workplaces welcoming and productive.

• Coordinate employee IT: Own equipment ordering, setup, inventory, and returns; coordinate access and troubleshooting with IT partners; and follow requests through resolution.

• Support the People team: Help with onboarding and offboarding, employee communications, questions, and program logistics in partnership with the Head of People.

• Think ahead and improve how we work: Connect the dots across leaders, teams, and offices, anticipate needs, and address underlying issues. Build repeatable solutions using AI and automation, and take ownership of new projects and unexpected needs as the business evolves.

What you bring

• Experience supporting senior executives, including complex scheduling, travel, and confidential matters.

• Experience in workplace operations, office management, or employee experience within a fast-paced startup or another environment with frequently changing priorities.

• Strong organization, judgment, communication, and follow-through.

• A systems-thinking approach: you understand the broader goal, spot dependencies and gaps, and turn incomplete direction into thoughtful action.

• Comfort coordinating employee technology needs and working with vendors and technical partners.

• Practical experience with AI and workplace tools, and curiosity about better ways to work.

• A service mindset and flexible approach: you take ownership, handle the details, and step in wherever help is needed.

Location & compensation

This individual contributor role reports to the Head of People and is based in our San Francisco office five days per week, with occasional travel to our Madison and Denver offices.

The annual base salary range is $120,000 - $160,000 , with compensation determined by relevant experience, skills, and qualifications.

We recognize that no candidate will meet every qualification and encourage individuals with relevant experience and interest in the role to apply.

Please note: MGT does not accept unsolicited resumes from staffing vendors, including recruitment agencies and/or search firms. Please do not forward resumes to our jobs alias, MGT employees, or any other company location. Any submittals without a prior signed agreement will become property of MGT.

Our Commitment to Diversity, Equity & Inclusion

At MGT, inclusion drives excellence and belonging sustains it. We believe diverse perspectives make us stronger, more innovative, and more connected to the people we serve. We value every voice, champion equity, and create space where all people can grow and succeed together.

Equal Employment Opportunity Statement

MGT is proud to be an Equal Opportunity Employer. We do not discriminate in employment opportunities or practices based on race, color, religion, gender, gender identity or expression, sexual orientation, national origin, age, disability, genetic information, marital status, military or veteran status, or any other status protected by applicable law.

All employment decisions are based on qualifications, merit, and business needs. We are committed to providing reasonable accommodations for qualified individuals with disabilities throughout the application and employment process. If you need assistance or accommodations, please contact us at [e-mail].

This job description is intended to outline the general nature and level of work performed by employees in this role. It is not an exhaustive list of all responsibilities, duties, or qualifications required. MGT Insurance reserves the right to modify, interpret, or apply this job description in any way the company deems appropriate.