Midtown Office & Executive Support Lead

PURE Insurance; White Plains (AL); On-site; USD 50,000 - 70,000; Full time

Job summary

PURE Insurance in Midtown Manhattan seeks an organized Office Manager/Executive Assistant to support daily operations and provide remote administrative support to designated senior leaders. The role blends office management, facilities coordination, executive support, and employee engagement, requiring attention to detail, service mindset, and the ability to handle multiple priorities.

The position is based in our Midtown NYC office with regular on-site presence, particularly Tuesday through

Qualifications

• 3+ years of experience in office management, executive administration, workplace operations, or a similar support role.
• Experience supporting senior executives preferred.
• Strong organizational and time management skills, with the ability to independently manage competing priorities and time-sensitive requests.
• Excellent written and verbal communication skills, with a professional, approachable, and service-oriented mindset.
• Proven ability to exercise discretion, sound judgement, and confidentiality when handling sensitive information.
• Experience coordinating vendors, managing facilities-related requests, and ensuring timely resolution of issues.
• Strong attention to detail and a proactive approach to anticipating needs and solving problems.

Responsibilities

• Oversee day-to-day office operations and maintain organized spaces and common areas.
• Coordinate group lunches, meals, and pantry supplies.
• Manage office invoices, purchases, and expenses.
• Provide remote administrative support to senior leaders, including calendar management and travel coordination.
• Coordinate travel using Concur and prepare expense reports.
• Support onboarding and employee engagement activities.
• Plan and coordinate meetings and room setups, including IT coordination for AV issues.
• Partner with IT and facilities to improve office processes and employee experience.

Skills

Organizational skills

Time management

Communication

Discretion and confidentiality

Vendor coordination

Tools

Microsoft Office (Outlook, Word, Excel, Teams)

Concur

Job description

PURE Insurance in Midtown Manhattan seeks an organized Office Manager/Executive Assistant to support daily operations and provide remote administrative support to designated senior leaders. The role blends office management, facilities coordination, executive support, and employee engagement, requiring attention to detail, service mindset, and the ability to handle multiple priorities.

The position is based in our Midtown NYC office with regular on-site presence, particularly Tuesday through