Senior Executive Associate — Patient Safety

Bristol Myers Squibb; Princeton (NJ); On-site; USD 75,000 - 90,000; Full time

Benefits offered by this job

Comprehensive benefits

Flexible time off

11 holidays per year

160 hours vacation annually

Job summary

Bristol Myers Squibb in New Jersey seeks an Executive Associate to provide proactive calendar and priority management for senior leaders, coordinating meetings, travel, and logistics with discretion and professionalism.

You will support multiple executives, handle confidential information, and collaborate across the administrative team, leveraging Microsoft 365 and Workday to ensure smooth operations. Madison - Giralda - NJ and Princeton - NJ locations.

Qualifications

• High school diploma required; some college or advanced technical training preferred.
• 5–7 years of progressively responsible administrative experience, including supporting senior-level executives.
• Strong organizational skills and attention to detail in a fast-paced environment.
• Excellent relationship-management and service orientation with confidentiality.
• Demonstrated problem-solving ability and dependable execution in a matrixed environment.
• Technical aptitude to learn business tools, data management, and workflows via cross-training.
• Proficiency with core administrative systems and collaboration tools (Microsoft 365, virtual meeting tools).

Responsibilities

• Provide proactive calendar and priority management for assigned senior leaders, anticipating key issues and resolving conflicts.
• Coordinate high-level leadership meetings and site activities, including logistics, content, and catering.
• Arrange complex domestic and international travel and support itinerary changes.
• Coordinate visitors, onboarding/offboarding, and site-based administrative activities.
• Complete Workday requisitions and maintain accurate department records and files.
• Interface with senior executives and stakeholders with discretion and diplomacy.
• Prioritize activities to align with departmental objectives and business needs.
• Work under limited supervision to resolve scheduling and logistics issues independently.
• Provide backup coverage across the administrative support team as required.

Skills

Calendar management

Executive support

Travel coordination

Stakeholder management

Discretion & professionalism

Microsoft 365

Problem solving

Education

High school diploma

Some college or advanced technical training

Tools

Workday

Microsoft 365

Job description

Bristol Myers Squibb in New Jersey seeks an Executive Associate to provide proactive calendar and priority management for senior leaders, coordinating meetings, travel, and logistics with discretion and professionalism.

You will support multiple executives, handle confidential information, and collaborate across the administrative team, leveraging Microsoft 365 and Workday to ensure smooth operations. Madison - Giralda - NJ and Princeton - NJ locations.