Strategic Executive Assistant to Investment Leaders

Beacon Hill; San Francisco (CA); On-site; USD 100,000 - 140,000; Full time

Benefits offered by this job

Medical insurance

Dental

Vision

Leave programs

Job summary

Beacon Hill is seeking a sharp, experienced Senior Executive Assistant to support two senior leaders on the investment team of a leading venture and growth investment firm in San Francisco. This high-touch role requires exceptional organization, discretion, judgment, and the ability to anticipate needs in a fast-paced environment.

You will manage complex calendars, coordinate domestic and international travel, maintain Salesforce records, and partner with cross-functional administrative teams on

Qualifications

• 7+ years of executive administrative support experience, including complex calendar management, travel coordination, and day-to-day executive support.
• Experience supporting C-level or senior executives within investment banking, consulting, financial services, or a similarly fast-paced professional environment.
• Highly organized with strong attention to detail and the ability to manage multiple competing priorities.
• Excellent written and verbal communication skills.
• High level of discretion, integrity, professionalism, and sound judgment.
• Proactive, self-motivated, and solutions-oriented.
• Strong executive presence and confidence interacting with senior-level internal and external stakeholders.
• Positive, team-oriented attitude with a willingness to jump in wherever needed.
• Ability to work independently, anticipate challenges, and develop thoughtful solutions.
• Strong emotional intelligence and ability to navigate sensitive or complex situations diplomatically.

Responsibilities

• Proactively manage complex, high-volume calendars with both internal and external stakeholders.
• Coordinate domestic and international travel, including last-minute changes and occasional needs outside standard business hours.
• Serve as a trusted partner to senior executives, anticipating needs, managing priorities, and keeping day-to-day activities organized.
• Maintain accurate and timely information in Salesforce, including interactions, follow-ups, and action items.
• Build strong relationships across the firm and collaborate closely with other administrative and support professionals.
• Identify and implement processes that improve administrative efficiency and organization.
• Prepare and process monthly expense reports.
• Remain flexible and responsive to time-sensitive requests.
• Provide discreet support with select personal administrative matters as needed.
• Assist with special projects and additional responsibilities as they arise.

Skills

Executive support

Calendar management

Travel coordination

Discretion & judgment

Communication skills

Relationship management

Problem solving

Independently work

Emotional intelligence

Adaptability

Tools

Microsoft Office

Salesforce

Job description

Beacon Hill is seeking a sharp, experienced Senior Executive Assistant to support two senior leaders on the investment team of a leading venture and growth investment firm in San Francisco. This high-touch role requires exceptional organization, discretion, judgment, and the ability to anticipate needs in a fast-paced environment.

You will manage complex calendars, coordinate domestic and international travel, maintain Salesforce records, and partner with cross-functional administrative teams on