Polished Executive Assistant for San Francisco Finance Team

Beacon Hill; San Francisco (CA); On-site; USD 45,000 - 48,000; Full time

Job summary

Beacon Hill is seeking an Executive Assistant in San Francisco to support busy investment professionals with calendar management, travel coordination, and office operations. The role emphasizes professional presence, strong organization, and proactive scheduling in a fast-paced environment.

You will partner with the Lead Executive Assistant to ensure smooth office operations, guest reception, and execution of administrative initiatives across the San Francisco office.

Qualifications

• Experience in administrative or executive assistant roles.
• Experience with calendars and scheduling meetings.
• Strong communication and professional presence.
• Highly organized with strong attention to detail.
• Coachable and eager to learn.

Responsibilities

• Manage calendars and coordinate meetings for team members.
• Assist with travel arrangements and scheduling.
• Welcome visitors and manage office reception.
• Coordinate daily office operations and supplies.
• Coordinate office vendors and deliveries.
• Assist with conference room setup and prep.
• Support Lead Executive Assistant in the San Francisco office.
• Maintain a polished, organized office environment.
• Support ad hoc projects as needed.

Skills

Calendar management

Travel coordination

Office operations

Communication

Job description

Beacon Hill is seeking an Executive Assistant in San Francisco to support busy investment professionals with calendar management, travel coordination, and office operations. The role emphasizes professional presence, strong organization, and proactive scheduling in a fast-paced environment.

You will partner with the Lead Executive Assistant to ensure smooth office operations, guest reception, and execution of administrative initiatives across the San Francisco office.