Executive Support Specialist for Leadership Team

Capital One; Plano (TX); On-site; USD 74,000 - 84,000; Full time

Job summary

Capital One is seeking an exceptionally bright Administrative Support Assistant III to support executives from Director to Managing Vice President level in a fast-paced, tech-savvy environment. The role focuses on gatekeeping, information dissemination, and relationship building across Administrative Assistants and teams.

Key responsibilities include strategic calendar management, travel coordination, and coordinating all-hands or social events while maintaining professionalism.

Qualifications

• High School Diploma, GED or equivalent certification.
• At least 2 years of administrative experience.
• At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Workspace.
• Associates Degree preferred.
• At least 3+ years of experience in executive or administrative support in fast-paced environments.
• Experience using AI tools such as Gemini, CoPilot or Claude.

Responsibilities

• Strategic Calendar Management: Prioritizing complex scheduling requests and adapting to frequent last-minute changes.
• Detailed Travel Coordination: Arranging travel and creating timely expense reports.
• Active Team Support: Driving team activities and events to promote a collaborative work environment.
• Communication & Ambassadorship: Circulating information and supporting relationships with other teams.

Skills

Written communication

Verbal communication

Organizational skills

Education

Associates Degree

High School Diploma or GED

Tools

Microsoft Office Suite / Google Workspace

Gemini

CoPilot

Claude

Zoom/Skype video conferencing setup

Job description

Capital One is seeking an exceptionally bright Administrative Support Assistant III to support executives from Director to Managing Vice President level in a fast-paced, tech-savvy environment. The role focuses on gatekeeping, information dissemination, and relationship building across Administrative Assistants and teams.

Key responsibilities include strategic calendar management, travel coordination, and coordinating all-hands or social events while maintaining professionalism.