Executive Support Specialist for Leaders

Capital One; New York (NY); On-site; USD 88,000 - 101,000; Full time

Job summary

Capital One in New York, NY seeks an Administrative Assistant III to support executives in a fast-paced, tech-savvy environment. You will manage complex calendars, coordinate travel, prepare expense reports, and draft professional communications.

The role emphasizes multitasking, adaptability, and strong written skills. Candidates should have at least 2 years of administrative experience and proficiency with Microsoft Office or Google Suite.

Qualifications

• High School Diploma, GED or equivalent certification.
• At least 2 years of Administrative experience.
• At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite

Responsibilities

• Managing daily calendars for multiple executives, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes
• Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for meetings and conferences
• Coordinate travel arrangements and create expense reports in a timely manner using Capital One systems
• Drive key team activities and events (such as all-hands meeting, team meetings, conferences, ordering supplies and social events)
• Prepare professional business communication documents including memos, letters, and emails
• Build and maintain good business relationships with executives and administrative staff across the organizations
• Participation in general administrative duties (copying), distributing mail, ad-hoc projects, committees and/or group events
• Promote a fun and team-oriented work environment

Skills

Calendar management

Travel coordination

Meeting logistics

Communication

Proofreading

Education

High School Diploma or GED

Associates Degree

Tools

Microsoft Office Suite

Google Workspace

Job description

Capital One in New York, NY seeks an Administrative Assistant III to support executives in a fast-paced, tech-savvy environment. You will manage complex calendars, coordinate travel, prepare expense reports, and draft professional communications.

The role emphasizes multitasking, adaptability, and strong written skills. Candidates should have at least 2 years of administrative experience and proficiency with Microsoft Office or Google Suite.