Executive Support Specialist for Busy Executives

Capital One; McLean (VA); Hybrid; USD 81,000 - 92,000; Full time

Job summary

Capital One in McLean, Virginia, seeks an Administrative Support Assistant III to support multiple executives from Director to Managing VP in a fast-paced, tech-savvy environment. You will act as gatekeeper, coordinate calendars, arrange travel, and shape day-to-day operations.

The role emphasizes adaptability, proactive problem solving, and professional communication to keep leaders focused on strategic goals and team success.

Qualifications

• High School Diploma, GED or equivalent.
• At least 2 years of administrative experience.
• At least 2 years of Microsoft Office Suite or Google Workspace.
• Associates Degree preferred.

Responsibilities

• Strategic Calendar Management: prioritizing complex scheduling and handling last-minute changes.
• Detailed Travel Coordination: arranging travel and creating timely expense reports.
• Active Team Support: driving team activities and events to promote a positive environment.
• Communication & Ambassadorship: circulating information and representing the team with other assistants.

Skills

Calendar management

Travel coordination

Event planning

Communication skills

Video conferencing tools

Education

Associates Degree

High School Diploma / GED

Tools

Microsoft Office Suite

Google Workspace

Zoom/Skype

Job description

Capital One in McLean, Virginia, seeks an Administrative Support Assistant III to support multiple executives from Director to Managing VP in a fast-paced, tech-savvy environment. You will act as gatekeeper, coordinate calendars, arrange travel, and shape day-to-day operations.

The role emphasizes adaptability, proactive problem solving, and professional communication to keep leaders focused on strategic goals and team success.