Executive Support Specialist

Ohio Living; Youngstown (OH); On-site; USD 36,000 - 48,000; Full time

Job summary

Ohio Living in Youngstown, OH seeks an Administrative Assistant to support executives and departments, managing calendars, coordinating meetings, and handling travel and correspondence. The role requires strong organizational skills, proficiency in Microsoft Office, and clear communication with residents, staff, and external partners.

Responsibilities include preparing documents, processing invoices, maintaining records, and providing frontline reception support as needed.

Qualifications

• Two years experience in a professional office setting supporting a department or management.
• Must be able to type a minimum of 75 words per minute.
• Proficiency with Windows, Microsoft Office (Word, Excel, PowerPoint), and the internet.

Responsibilities

• Provides administrative support to an executive and/or department to ensure timely and efficient delivery of commitments.
• Manages detailed calendar activity and coordinates meetings with internal/external stakeholders.
• Prepares memos, letters, reports, slide presentations, handouts, and flyers as requested.
• Handles mail, filings, invoices, and coordination of travel arrangements.

Skills

Typing 75 wpm

MS Office

Windows OS

Communication

Administrative support

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

EMR systems

Job description

Ohio Living in Youngstown, OH seeks an Administrative Assistant to support executives and departments, managing calendars, coordinating meetings, and handling travel and correspondence. The role requires strong organizational skills, proficiency in Microsoft Office, and clear communication with residents, staff, and external partners.

Responsibilities include preparing documents, processing invoices, maintaining records, and providing frontline reception support as needed.