Executive Assistant & Operations Coordinator

Ohio Living; Kentucky; On-site; USD 35,000 - 48,000; Full time

Job summary

Ohio Living in Kentucky is seeking an Administrative Assistant to support executives and departments, coordinating calendars, meeting materials, and communications. The role includes travel arrangements, minute taking, preparing memos and reports, and assisting with purchasing and document processing to keep operations efficient.

Ideal candidates will have a high school diploma or equivalent, at least two years of office experience, and the ability to type 75 wpm.

Qualifications

• High school diploma or equivalent required.
• Two years experience in a professional office setting in an administrative/clerical role supporting a department and/or management.
• Must be able to type a minimum of 75 words per minute.
• Proficiency with Windows, Microsoft Office (Word, Excel, PowerPoint), and the internet.
• Must be able to read, write, speak, and understand the English language.

Responsibilities

• Proactively provides administrative support for scheduling, meeting materials, communications, clerical tasks, special projects, event planning and coordinating.
• Manages detailed calendar activity with executives, board members, consultants, or vendors.
• Coordinates and executes department, committee, board meetings including room reservations, agendas and setup.
• Compiles, transcribes and distributes minutes of meetings; provides technical support for meetings and presentations.
• Makes travel arrangements and prepares memos, letters, reports, slides and handouts.
• Processes daily paperwork and follows up on the status; maintains records per company standards and regulations.
• May verify licenses, sanctions, and enter information into EMR systems; keeps a life plan community physician list.
• Maintains records; adheres to records management policy; identifies workflow improvements.
• Performs other duties as assigned.

Job description

Ohio Living in Kentucky is seeking an Administrative Assistant to support executives and departments, coordinating calendars, meeting materials, and communications. The role includes travel arrangements, minute taking, preparing memos and reports, and assisting with purchasing and document processing to keep operations efficient.

Ideal candidates will have a high school diploma or equivalent, at least two years of office experience, and the ability to type 75 wpm.