Executive Administrative Assistant

Atterro; Dayton (OH); On-site; USD 60,000 - 70,000; Full time

Benefits offered by this job

Weekly pay

Comprehensive Benefits (medical,Dental

Life Insurance and Disability

Optional 401(k) Plan

Supportive Professional Environment

Job summary

Atterro in Dayton, OH is seeking an Executive Administrative Assistant to support the President and senior leadership. The role requires managing calendars, travel, and confidential communications, while delivering professional, detail-oriented support in a fast-paced office.

The position features a Monday–Friday 8 AM–5 PM schedule with a competitive hourly pay of $31.25, paid weekly, and a comprehensive benefits package in a professional office environment.

Qualifications

• Bachelor's degree required or equivalent combination of education and experience.
• Advanced proficiency with Microsoft Office, scheduling platforms, and document management systems.
• Strong written communication, editing, and proofreading skills.

Responsibilities

• Manage executive calendars, meetings, appointments, travel arrangements, and daily priorities.
• Provide direct administrative and operational support to the President.
• Draft, edit, proofread, and prepare correspondence, reports, presentations, agendas, and other executive documents.
• Screen, prioritize, and coordinate communications requiring executive attention.
• Organize meeting materials and monitor action items, deadlines, and follow-up activities.
• Serve as a liaison between executive leadership, internal departments, board members, and external stakeholders.
• Coordinate executive projects, track deliverables, and support strategic initiatives across departments.
• Maintain strict confidentiality while managing sensitive information, budgets, memberships, purchasing, and executive office operations.

Skills

MS Office Suite

Calendar management

Communication skills

Discretion

Travel coordination

Education

Bachelor's degree or equivalent

Tools

Microsoft Outlook

Scheduling platforms

Document management systems

Job description

Now hiring for an Executive Administrative Assistant
Location: Dayton, OH
Pay Rate: $31.25 per hour
Schedule: Monday - Friday | 8 AM - 5 PM

Brainy, Bossy, and Basically the Glue? We Need You!

Every great office has that one person who keeps everything together. As a Executive Administrative Assistant in Dayton, that's you. From managing calendars to keeping projects on track, you'll be the reason things get done, and people stay smiling.

Looking for Executive Administrative Assistant jobs in Dayton where organization and communication keep everything running smoothly? This opportunity lets you support daily business operations, coordinate administrative tasks, and help teams stay productive in a professional office environment.

We are looking for a confident executive support professional who has experience working directly with senior-level leadership and knows how to manage a fast-moving executive office with professionalism, discretion, and exceptional attention to detail.

Education Requirements

• Bachelor's degree required or equivalent combination of education and experience.
• Advanced proficiency with Microsoft Office, scheduling platforms, and document management systems.
• Strong written communication, editing, and proofreading skills.

Experience Requirements

• Minimum 5 years of executive support, office management, administrative leadership, or related experience.
• Previous experience supporting a President, CEO, senior executive, board-level leader, elected official, or comparable leadership role.
• Proven experience managing executive calendars, travel, meetings, confidential communications, and competing priorities.

Preferred Qualifications

• Experience within higher education, government, public sector, nonprofit, or complex stakeholder-driven organizations.
• Exceptional organizational, time management, and project coordination skills.
• Strong judgment, discretion, and problem-solving abilities.
• Ability to anticipate executive needs and work independently with minimal supervision.
• Experience coordinating executive projects, budgets, events, and strategic initiatives.

Physical Capabilities

• Ability to sit, stand, walk, and work at a computer for extended periods.
• Ability to attend meetings, events, and occasional off-site functions as required.
• Ability to manage multiple tasks and deadlines in a fast-paced professional environment.

Job Duties

• Manage executive calendars, meetings, appointments, travel arrangements, and daily priorities.
• Provide direct administrative and operational support to the President.
• Draft, edit, proofread, and prepare correspondence, reports, presentations, agendas, and other executive documents.
• Screen, prioritize, and coordinate communications requiring executive attention.
• Organize meeting materials and monitor action items, deadlines, and follow-up activities.
• Serve as a liaison between executive leadership, internal departments, board members, and external stakeholders.
• Coordinate executive projects, track deliverables, and support strategic initiatives across departments.
• Maintain strict confidentiality while managing sensitive information, budgets, memberships, purchasing, and executive office operations.

Benefits

• Competitive Weekly Pay
• Comprehensive Benefits including medical, dental, and vision coverage.
• Life Insurance and Disability Insurance for added peace of mind.
• Optional 401(k) Plan to help you prepare for the future.
• Supportive Professional Environment focused on teamwork, growth, and success.

They pay weekly and are issue-free concerning payroll and give the employee freedom to work unencumbered. - Administrative Assistant, Staffmark

What You Will Do

As a Executive Administrative Assistant you will provide administrative support by coordinating schedules, maintaining records, preparing documents, answering communications, organizing files, and assisting coworkers with daily operational needs. The role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities while maintaining a professional and customer-focused approach.

The Executive Administrative Assistant provides important support to teams by helping coordinate administrative activity, organize information, and maintain a professional office environment. This role requires reliability, communication, and attention to detail.

As a Executive Administrative Assistant, success depends on being able to handle documents, schedules, records, calls, correspondence, and other office tasks while staying organized and responsive. The role often requires good judgment and the ability to work with confidential or time-sensitive information.

Strong candidates bring a positive attitude, practical problem-solving skills, and a willingness to support the needs of the team. The Executive Administrative Assistant helps keep business operations moving forward.