Executive Admin & Leadership Support Specialist

NAI Ruhl Commercial Company; Cincinnati (OH); On-site; USD 52,000 - 75,000; Full time

Job summary

K.E.L.L.Y. Youth Services, Inc. (KYS) in Ohio seeks an Executive Administrative Assistant to provide primary administrative support to the Agency Administrator and secondary support to the CEO and Program Director.

The role includes calendar management, board prep, HR tasks, and compliance coordination. The ideal candidate will have a Bachelor’s degree plus at least three years of executive admin experience, preferably in nonprofit/human services, with strong confidentiality, communication, and

Qualifications

• Bachelor’s degree preferred in business admin, office admin, HR, or related field.
• Minimum of three years of executive administrative experience required.
• Experience in nonprofit, healthcare, social services, or behavioral health settings preferred.
• Knowledge of QuickBooks and advanced Microsoft 365 proficiency required.

Responsibilities

• Manage the Administrator's calendar, meetings, and travel arrangements.
• Screen calls, emails, and correspondence for the Administrator.
• Prepare reports, presentations, spreadsheets, and executive correspondence.
• Coordinate special projects, strategic initiatives, and board meeting prep.
• Maintain confidential records and organizational documents.
• Monitor deadlines and ensure compliance requirements are tracked.
• Organize files and document management systems; liaise with managers, staff, vendors, and partners.
• Provide executive support to CEO and Program Director; assist with meeting logistics and events.
• Support HR functions: recruiting, onboarding, personnel files, training records, performance reviews.

Skills

Executive support

Calendar management

Communication

Organizational skills

Education

Bachelor’s degree in Business Administration, Office Administration, HR, or related field

Tools

Intuit QuickBooks

Microsoft 365

Outlook

Word

Excel

Teams

SharePoint

Job description

K.E.L.L.Y. Youth Services, Inc. (KYS) in Ohio seeks an Executive Administrative Assistant to provide primary administrative support to the Agency Administrator and secondary support to the CEO and Program Director.

The role includes calendar management, board prep, HR tasks, and compliance coordination. The ideal candidate will have a Bachelor’s degree plus at least three years of executive admin experience, preferably in nonprofit/human services, with strong confidentiality, communication, and