Executive Support & Office Operations Lead

The John Stewart Company; Scotts Valley (CA); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical, dental and vision coverage

Vacation and sick leave

401(k) with employer match

Commuter and wellness programs

Job summary

The John Stewart Company is seeking an Executive Assistant/Office Manager to provide critical administrative support to the VP and AVP of Property Management. The role includes overseeing day-to-day office operations, coordinating meetings and events, and supporting development and procurement activities.

Ideal candidates will have at least 3 years of experience in executive support, proficiency with Microsoft Office, and the ability to manage multiple projects with discretion.

Qualifications

• 3 years minimum experience as Executive Assistant or Office Manager.
• Experience in the affordable housing industry is preferred.
• Proficient with Microsoft Office programs (Word, Excel, PowerPoint, Outlook).
• Ability to manage complex projects and maintain confidentiality.

Responsibilities

• Support the VP and AVP of Property Management and division operations.
• Coordinate meetings, trainings and events; manage calendars and travel.
• Process invoices, expense reports and budgeting support.
• Draft correspondence and manage documentation for proposals and reports.
• Maintain files, vendor relations and office systems; support recruitment.

Skills

Executive support

Office management

Calendar management

Communication

Time management

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

The John Stewart Company is seeking an Executive Assistant/Office Manager to provide critical administrative support to the VP and AVP of Property Management. The role includes overseeing day-to-day office operations, coordinating meetings and events, and supporting development and procurement activities.

Ideal candidates will have at least 3 years of experience in executive support, proficiency with Microsoft Office, and the ability to manage multiple projects with discretion.