Bilingual Admin Assistant – Property Management

The John Stewart Company; San Francisco (CA); On-site; USD 42,000 - 54,000; Full time

Job summary

The John Stewart Company is seeking an Administrative Assistant to support the everyday operations of our housing facility under the direction of the Property Manager. This role requires strong interpersonal skills and a service-oriented mindset to engage residents, clients and staff.

The incumbent will handle basic administrative tasks, data entry, recertifications and reporting using our property management software, with a focus on accuracy and timely execution.

Qualifications

• Proficient in Microsoft Word, Excel, PowerPoint and Outlook.
• Ability to read, write and communicate in English.
• Minimum of 2 years of administrative assistance experience.
• Professional demeanor with the ability to adapt to last-minute changes.
• Highly organized with the ability to prioritize to meet deadlines.
• Spanish or Chinese speaking preferred.

Responsibilities

• Basic administrative duties such as filing, copying, faxing, scanning, mailings and answering the phone.
• Conduct interviews for annual re-certification, complete re-certification related documents and maintain tracking log for tenants.
• Receive and prepare work orders and work order history files.
• Utilize Boston Post our property management software or relevant waiting list programs.
• Create and update spreadsheets, fliers, reports and other documents as requested.
• Manage schedules such as set up appointments and reminders.
• Complete data entry and projects in a timely and accurate manner.

Skills

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

The John Stewart Company is seeking an Administrative Assistant to support the everyday operations of our housing facility under the direction of the Property Manager. This role requires strong interpersonal skills and a service-oriented mindset to engage residents, clients and staff.

The incumbent will handle basic administrative tasks, data entry, recertifications and reporting using our property management software, with a focus on accuracy and timely execution.