Executive Operations & Administrative Coordinator

The NHHEAF Network; Concord (NH); On-site; USD 65,000 - 90,000; Full time

Job summary

The NHHEAF Network in Concord, NH seeks an experienced Executive Operations & Administrative Coordinator to support the executive team with complex scheduling, travel, communications, and project coordination. This role transcends traditional executive support, acting as a logistics and process lead for strategic initiatives.

You will develop systems to centralize information, maintain corporate records, and back-up the President & CEO, collaborating with Reception & Guest Services.

Qualifications

• Experience supporting multiple leaders simultaneously.
• Strong interpersonal, organizational, and time-management skills.
• Ability to handle confidential information with sound judgement.
• Proficiency with MS Office and administrative tools.
• Experience supporting project teams or strategic planning is highly desired.

Responsibilities

• Manage complex schedules and coordinate meetings and executive travel.
• Support communications and events for the executive team.
• Provide administrative and operational support for key projects.
• Develop and maintain systems to centralize management information and preserve corporate records.
• Back-up administrative support for the President & CEO; coordinate with Reception & Guest Services.

Skills

Interpersonal skills

Organizational skills

Time management

Sound judgement

Confidentiality

Tools

MS Office

Meeting/event coordination tools

Job description

We are seeking an experienced, highly organized, proactive and detail-focused Executive Operations & Administrative Coordinator to provide administrative, operational, and project-based support for our executive team. This role goes beyond traditional executive support - it will also serve as a key coordinator for strategic planning initiatives, project management activities, and other executive-level priorities.

Primary Responsibilities

In this position, you'll work directly with executive leadership to support the successful execution of organizational priorities and strategic initiatives. You'll be responsible for managing complex schedules, assisting with communications, coordinating meetings, events, and executive travel, as well as providing administrative and operational support for key projects.

Reporting to the AVP, Executive Operations & Board Liaison, you'll also play a key role in developing and maintaining the systems necessary to centralize management information and support the preservation of corporate records, including by-laws, contracts, meeting minutes etc.

Additionally, this position serves as back-up administrative support for the President & CEO, and will work closely with our Reception & Guest Services team in support of their day-to-day operations.

Success Factors

Our ideal candidate will have prior experience supporting multiple leaders simultaneously, and will possess outstanding interpersonal, organizational and time management skills. A demonstrated proficiency in anticipating the needs of others that includes an ability to use sound judgement across a variety of situations, as well as the capacity to handle sensitive information with the utmost confidentiality are mandatory for success.

Other Skills Necessary For Consideration Include

• Ability to thrive in a fast-paced, entrepreneurial environment and to manage multiple - and sometimes competing - priorities. Able to shift focus as necessary.
• Ability to work independently as well as on a team. Self-motivated with a positive mindset.
• Service and solutions-oriented, with a deep commitment to supporting others toward achieving their objectives.
• Proficiency in MS Office and other technologies common to administrative support and meeting/event coordination.
• Experience in supporting project teams or strategic planning work is highly desired.

This full-time position will work 100% on-site at our office in Concord, NH. Availability to work between the hours of 8am and 5pm, with flexibility to work earlier or later as necessary based upon business need is necessary for consideration. Some flexibility in scheduling or for occasional remote work may be considered.