Executive Support & Office Operations Lead

Turnkey Hospitality Solutions LLC; Houston (TX); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Dental insurance

Job summary

Turnkey Hospitality Solutions LLC in Houston seeks an Office Administrator/Executive Assistant to be the face of the office, ensuring smooth daily operations in a fast-paced environment. You will greet clients, manage calendars, coordinate travel, prepare reports, handle correspondence, and support across departments while upholding a professional, confidential demeanor. The role demands strong communication, organization, and multitasking in a dynamic team setting.

Qualifications

• Previous experience in an administrative, executive assistant, receptionist, or office management role preferred.
• Excellent verbal and written communication skills.
• Strong organizational and time management abilities.
• Ability to prioritize tasks and work independently.
• Professional appearance and positive attitude.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace.
• Experience with office equipment and multi-line phone systems.
• High attention to detail and problem-solving skills.

Responsibilities

• Greet clients, visitors, and vendors with professionalism and warmth.
• Answer and direct incoming phone calls and emails.
• Manage calendars, appointments, and meeting schedules for executives.
• Maintain organized filing systems, records, and office documentation.
• Order and manage office supplies and coordinate with vendors.
• Assist with preparing reports, correspondence, presentations, and other business documents.
• Coordinate travel arrangements, meetings, and company events as needed.
• Handle incoming and outgoing mail and deliveries.
• Support bookkeeping tasks, data entry, and invoice processing (as applicable).
• Maintain a clean, organized, and welcoming office environment.
• Assist with special projects and provide administrative support across departments.

Skills

Verbal and written communication

Organizational skills

Time management

Multitasking

Professional demeanor

Discretion/confidentiality

Attention to detail

Problem-solving

Tools

Microsoft Office & Google Workspace

Job description

Turnkey Hospitality Solutions LLC in Houston seeks an Office Administrator/Executive Assistant to be the face of the office, ensuring smooth daily operations in a fast-paced environment. You will greet clients, manage calendars, coordinate travel, prepare reports, handle correspondence, and support across departments while upholding a professional, confidential demeanor. The role demands strong communication, organization, and multitasking in a dynamic team setting.