Executive Support & Office Coordinator

Brigham Young University; United States; On-site; USD 44,000 - 57,000; Full time

Benefits offered by this job

401k

Vacation leave

Sick leave

Holidays

Tuition benefits

On-campus parking

UTA passes

BYU Store discounts

Wellness program

Job summary

Brigham Young University – Maxwell Institute is seeking an organized Administrative Assistant to support the Executive Director and help manage daily operations. You will manage meetings, travel, events, communications, visiting scholars, and front-office tasks while providing top-tier support to faculty, students, researchers, and guests.

The successful candidate will be dependable, detail-oriented, discreet, and able to manage multiple priorities.

Qualifications

• High school diploma or equivalent.
• Excellent communication and organizational skills.
• A firm commitment to BYU's mission.

Responsibilities

• Assist leadership in administering the business of the Maxwell Institute.
• Coordinate and plan significant campus events.
• Process expense reports, travel reimbursements, purchase and travel receipts, royalties, and honoraria.
• Arrange visits for visiting scholars, including travel and logistical support.
• Oversee the front desk and reception area and help ensure the office runs smoothly and provides a welcoming experience for visitors.
• Supervise student staff, including interviewing, hiring, training, scheduling, and day-to-day oversight.
• Respond to inquiries and provide administrative support to research faculty, unit leaders and guests.
• Prepare and distribute the Maxwell Institute newsletter and copyedit weekly blog posts and other media.

Skills

Editing

Communication

Organizational skills

Discretion

Education

High school diploma

Bachelor’s degree

Tools

Microsoft Office

Expense software

Job description

Brigham Young University – Maxwell Institute is seeking an organized Administrative Assistant to support the Executive Director and help manage daily operations. You will manage meetings, travel, events, communications, visiting scholars, and front-office tasks while providing top-tier support to faculty, students, researchers, and guests.

The successful candidate will be dependable, detail-oriented, discreet, and able to manage multiple priorities.