Administrative Assistant

Brigham Young University; United States; On-site; USD 44,000 - 57,000; Full time

Benefits offered by this job

401k

Vacation leave

Sick leave

Holidays

Tuition benefits

On-campus parking

UTA passes

BYU Store discounts

Wellness program

Job summary

Brigham Young University – Maxwell Institute is seeking an organized Administrative Assistant to support the Executive Director and help manage daily operations. You will manage meetings, travel, events, communications, visiting scholars, and front-office tasks while providing top-tier support to faculty, students, researchers, and guests.

The successful candidate will be dependable, detail-oriented, discreet, and able to manage multiple priorities.

Qualifications

• High school diploma or equivalent.
• Excellent communication and organizational skills.
• A firm commitment to BYU's mission.

Responsibilities

• Assist leadership in administering the business of the Maxwell Institute.
• Coordinate and plan significant campus events.
• Process expense reports, travel reimbursements, purchase and travel receipts, royalties, and honoraria.
• Arrange visits for visiting scholars, including travel and logistical support.
• Oversee the front desk and reception area and help ensure the office runs smoothly and provides a welcoming experience for visitors.
• Supervise student staff, including interviewing, hiring, training, scheduling, and day-to-day oversight.
• Respond to inquiries and provide administrative support to research faculty, unit leaders and guests.
• Prepare and distribute the Maxwell Institute newsletter and copyedit weekly blog posts and other media.

Skills

Editing

Communication

Organizational skills

Discretion

Education

High school diploma

Bachelor’s degree

Tools

Microsoft Office

Expense software

Job description

Why Work at BYU

At Brigham Young University (BYU), your work is an opportunity to contribute to a distinctive educational mission rooted in the gospel of Jesus Christ and to make a meaningful difference in the lives of students. As the flagship university of The Church of Jesus Christ of Latter-day Saints, BYU strives to be among the exceptional universities in the world. We are devoted to our faith, our students, and the University’s Mission: "To assist individuals in their quest for perfection and eternal life." We seek staff members who enthusiastically embrace and advance this unique mission. Across the university, staff bring their expertise and talents to work that helps students learn, grow, and thrive. A culture of covenant belonging, weekly devotionals, meaningful opportunities for learning and growth, and a beautiful and historic campus make BYU a distinctive and inspiring place to build a career.

Belonging Statement

United by our common primary identity as children of God, BYU values and embraces the variety of individual characteristics, life experiences and circumstances, perspectives, talents, and gifts across the BYU community. This richness strengthens our shared efforts to create and support an environment of covenant belonging centered in Jesus Christ.

Employment Requirements

Members of The Church of Jesus Christ of Latter-day Saints are required to hold and be worthy to hold a current temple recommend to be hired and to remain in any position at BYU. In hiring decisions, Brigham Young University lawfully gives strong preference to qualified, faithful members of The Church of Jesus Christ of Latter-day Saints. All employees are required to abide by the university's Honor Code and Dress & Grooming Standards. Successful candidates are expected to support and contribute to the academic and religious missions of the university, which are aligned with the principles and doctrine of The Church of Jesus Christ of Latter-day Saints.

Equal Opportunity

Brigham Young University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of disability or protected veteran status.

The last day to submit an application for this position is November 15, 2026

Administrative Assistant

The Neal A. Maxwell Institute for Religious Scholarship is seeking an organized, service-oriented Administrative Assistant to support the Executive Director and help keep the Institute’s daily operations running smoothly. This position plays an important role in meetings, travel, event planning, communications, visiting scholars, and the front office while providing excellent support to faculty, students, researchers, and guests. The ideal candidate is dependable, detail-oriented, discreet, and comfortable managing many different priorities. This is an opportunity to contribute directly to a collegial work environment that supports the Maxwell Institute’s scholarly work and the mission of BYU.

What you’ll do in this position:

• Assist leadership in administering the business of the Maxwell Institute.
• Coordinate and plan significant campus events
• Process expense reports, travel reimbursements, purchase and travel receipts, royalties, and honoraria.
• Arrange visits for visiting scholars, including travel and logistical support.
• Oversee the front desk and reception area and help ensure the office runs smoothly and provides a welcoming experience for visitors.
• Supervise student staff, including interviewing, hiring, training, scheduling, and day-to-day oversight.
• Respond to inquiries and provide administrative support to research faculty, unit leaders and guests.
• Prepare and distribute the Maxwell Institute newsletter and copyedit weekly blog posts and other media.
• Handle office operations such as purchasing supplies, submitting work orders, participating on the administrative team, and supporting a positive work environment.

What qualifies you for this role:

• Required Education/Experience: High school diploma or equivalent.
• At least one year of work experience in an office environment.
• Preferred Education/Experience: Bachelor’s degree and/or BYU administrative experience.
• Multiple years of work experience in an office environment.
• Required Skills: A firm commitment to the mission of BYU.
• Editing skills.
• Excellent communication and organizational skills.
• Strong problem-solving skills and attention to detail.
• Proficiency with basic office software.
• Ability to handle confidential information with discretion and trustworthiness.

What we offer in return:

• 401k. BYU automatically contributes 8% at no cost to you.
• Additionally, if you contribute 5%, BYU adds an additional 4% (Rehires may qualify for different retirement plans)
• Generous vacation and sick time, plus 13 paid holidays
• Employee assistance program, available to the employee and all members of their household
• Tuition benefits for employees and eligible family members
• Access to athletic facilities
• Excellent medical/dental benefits
• Short/long term disability benefits
• Paid parental and maternity leave
• Wellness program
• Free on-campus parking
• Free UTA passes for employee, spouse, and qualified dependents
• Discounts at the BYU Store and for many events at BYU

Pay Grade: 48

Typical Starting Pay: $20.75 to $27.00 $43,500 to $56,500 The actual compensation offered will take into consideration internal equity and may vary based on the candidate’s job-related experience, knowledge, skills, and other relevant factors. Candidates with very significant work-related experience may receive an offer higher than the posted typical range.

Additional Information

Brigham Young University (BYU) is widely recognized not just for its world-class education, but for its deep commitment to inspired religious values. Gathered together in a Christ-centered atmosphere, BYU employees are a vital part of a community of belonging, where we value the experiences, perspectives, and talents of each individual. If you share in our devotion to faith and to excellence, we have a place for you here at BYU!

The mission of Brigham Young University - founded, supported, and guided by The Church of Jesus Christ of Latter-day Saints - is to assist individuals in their quest for perfection and eternal life.

All employees of Brigham Young University (BYU) agree to maintain the standards of The Church of Jesus Christ of Latter-day Saints as defined by the CES Honor Code and Dress and Grooming Standards, both on and off campus, 24 hours a day. BYU is an equal opportunity employer, including disability and protected veteran status.