Dean's Office Administrative Assistant

Brigham Young University; United States; Vor Ort; USD 35.000 - 46.000; Vollzeit

Benefits dieser Stelle

401k

BYU retirement contributions

Paid holidays

Tuition benefits

Free on-campus parking

Employee assistance program

Zusammenfassung

Brigham Young University (BYU) seeks an administrative assistant to support its Dean’s Office within Continuing Education. You will coordinate complex calendars, travel, and communications for senior leadership, while maintaining confidentiality and fostering cross‑department collaboration.

The role includes mentoring two student assistants, managing meetings, and ensuring efficient operations across BYU Continuing Education, a large organization with extensive programs and events.

Qualifikationen

• 3+ years supporting senior level administrators.
• Advanced MS Office skills, including Outlook, PowerPoint, Word, and Excel.
• Experience using Workday.

Aufgaben

• Coordinate executive calendars and travel logistics.
• Prepare minutes, documents, and executive materials for leadership meetings.
• Serve as liaison across Continuing Education and university leadership.
• Recruit, hire, train, and supervise two Dean’s Office student assistants.
• Set priorities, delegate work, and manage office coverage.

Kenntnisse

Senior admin support

Ausbildung

Bachelor's degree preferred

Tools

MS Office

Jobbeschreibung

Why Work at BYU

At Brigham Young University (BYU), your work is an opportunity to contribute to a distinctive educational mission rooted in the gospel of Jesus Christ and to make a meaningful difference in the lives of students. As the flagship university of The Church of Jesus Christ of Latter-day Saints, BYU strives to be among the exceptional universities in the world. We are devoted to our faith, our students, and the University's Mission: "To assist individuals in their quest for perfection and eternal life." We seek staff members who enthusiastically embrace and advance this unique mission. Across the university, staff bring their expertise and talents to work that helps students learn, grow, and thrive. A culture of covenant belonging, weekly devotionals, meaningful opportunities for learning and growth, and a beautiful and historic campus make BYU a distinctive and inspiring place to build a career. Belonging Statement United by our common primary identity as children of God, BYU values and embraces the variety of individual characteristics, life experiences and circumstances, perspectives, talents, and gifts across the BYU community. This richness strengthens our shared efforts to create and support an environment of covenant belonging centered in Jesus Christ.

Employment Requirements

Members of The Church of Jesus Christ of Latter-day Saints are required to hold and be worthy to hold a current temple recommend to be hired and to remain in any position at BYU. In hiring decisions, Brigham Young University lawfully gives strong preference to qualified, faithful members of The Church of Jesus Christ of Latter-day Saints. All employees are required to abide by the university's Honor Code and Dress & Grooming Standards. Successful candidates are expected to support and contribute to the academic and religious missions of the university, which are aligned with the principles and doctrine of The Church of Jesus Christ of Latter-day Saints.

Equal Opportunity

Brigham Young University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of disability or protected veteran status.

**The last day to submit an application for this position is November 15, 2026, by 11:59pm MST. **

Dean’s Office Administrative Assistant

Provide high-level executive and operational partnerships to the senior leadership team of Continuing Education, including the Dean, four Associate Deans and Legal Counsel. Facilitate executive priorities by strategically managing complex executive calendars, communications, travel, meetings, financial processes, and administrative initiatives while exercising independent judgment, anticipating leadership needs, and maintaining the highest level of confidentiality. Serve as a trusted liaison among university leadership, Continuing Education department directors and employees, faculty, staff, external partners, and stakeholders to ensure the efficient operation of the Dean’s Office and coordination across BYU Continuing Education, an organization of more than 250 full-time employees. Coordinate organization-wide initiatives, executive operations, and large-scale events by translating leadership priorities, resolving complex administrative challenges, and improving organizational efficiency in support of the mission of BYU Continuing Education.

What you’ll do in this position:

Executive Partnership and Leadership Coordination Partner with Continuing Education’s senior leadership team, including the Dean, four Associate Deans, and Legal Counsel, to coordinate executive priorities, communication, and operations. Manage complex executive calendars by prioritizing competing demands, anticipating conflicts, and aligning leaders’ time with organizational priorities. Anticipate leadership needs and coordinate meetings, retreats, interviews, information, logistics, and follow-through. Participate in weekly executive leadership and monthly Leadership Council meetings; prepare minutes, document decisions and action items, draft executive materials, and serve as a liaison across the organization while exercising sound judgment and maintaining confidentiality. Executive & Organizational Operations Lead organization-wide and cross-functional initiatives; improve Dean’s Office processes and coordinate employee engagement and recognition activities, including all-employee meetings. Coordinate domestic and international executive travel, authorizations, expense reports, reimbursements, and related financial documentation in accordance with university policies. Coordinate Harman Building room reservations and manage Continuing Education’s 15-vehicle fleet. Coordinate employee assignments for Women’s Conference and Education Week and provide on-site operational support, referring matters outside the position’s authority to the appropriate administrator. Student Employee Leadership & Development Recruit, hire, train, supervise, and mentor two Dean’s Office student assistants, providing coaching, skill development, and meaningful work assignments. Set priorities, delegate work, coordinate office coverage, monitor performance, provide feedback, and make employment and wage recommendations within university guidelines.

What qualifies you for this role:

• Required A firm commitment to the mission of BYU.
• 3+ years supporting senior level administrators.
• Advanced MS Office skills, including Outlook, PowerPoint, Word, and Excel.
• Excellent communication, attention to detail, professionalism, and discretion with confidential information.
• Strong organizational skills to manage complex travel and meeting schedules, competing priorities, and deadlines under pressure.
• Preferred 4-year college degree in business or related field of study preferred or equivalent professional experience.
• Extensive knowledge of university policies and procedures and their application to CE operations.
• Experience using Workday.
• Knowledge of Continuing Education’s organization, programs, and departments.

What we offer in return:

• 401k.
• BYU automatically contributes 8% at no cost to you.
• Additionally, if you contribute 5%, BYU adds an additional 4% (Rehires may qualify for different retirement plans)
• Generous vacation and sick time, plus 13 paid holidays
• Employee assistance program, available to the employee and all members of their household
• Tuition benefits for employees and eligible family members
• Access to athletic facilities
• Excellent medical/dental benefits
• Short/long term disability benefits
• Paid parental and maternity leave
• Wellness program
• Free on-campus parking
• Free UTA passes for employee, spouse, and qualified dependents
• Discounts at the BYU Store and for many events at BYU
• Pay Grade: 50
• Typical Starting Pay: $25.75-$33.50 per hour ($53,500-$70,000 annually)

Brigham Young University (BYU) is widely recognized not just for its world-class education, but for its deep commitment to inspired religious values. Gathered together in a Christ-centered atmosphere, BYU employees are a vital part of a community of belonging, where we value the experiences, perspectives, and talents of each. BYU is an equal opportunity employer, including disability and protected veteran status.