Administrative Assistant

Brigham Young University; Provo (UT); On-site; USD 44,000 - 57,000; Full time

Benefits offered by this job

401k

Employer contributions to retirement 8

Additional 4% employer match

Vacation and holidays

Employee assistance program

Tuition benefits

Athletic facilities

Medical & dental benefits

Disability benefits

Parental leave

Wellness program

Parking on campus

UTA passes

Store discounts

Event discounts

Job summary

Brigham Young University’s Neal A. Maxwell Institute for Religious Scholarship seeks an organized Administrative Assistant to support the Executive Director and keep daily operations running smoothly on a campus environment.

You will manage meetings, travel, events, communications, visiting scholars, and front-office priorities, enabling faculty, researchers and students to thrive in a collegial setting aligned with BYU’s mission.

Qualifications

• High school diploma or equivalent required.
• Bachelor’s degree and/or BYU administrative experience preferred.
• Strong editing, communication and organizational skills required.
• Ability to handle confidential information with discretion and trustworthiness.

Responsibilities

• Assist leadership in administering the business of the Maxwell Institute.
• Coordinate and plan significant campus events.
• Process expense reports, travel reimbursements, purchase and travel receipts, royalties, and honoraria.
• Arrange visits for visiting scholars, including travel and logistical support.
• Oversee the front desk and reception area and ensure the office runs smoothly for visitors.
• Supervise student staff, including interviewing, hiring, training, scheduling, and day-to-day oversight.
• Respond to inquiries and provide administrative support to research faculty, unit leaders and guests.
• Prepare and distribute the Maxwell Institute newsletter and copyedit weekly blog posts and other media.
• Handle office operations such as purchasing supplies, submitting work orders, participating on the administrative team, and supporting a positive work environment.

Skills

Editing

Communication

Organization

Problem solving

Office software

Discretion

Education

High school diploma or equivalent

Bachelor’s degree or BYU admin experience

Job description

Why Work at BYUAt Brigham Young University (BYU), your work is an opportunity to contribute to a distinctive educational mission rooted in the gospel of Jesus Christ and to make a meaningful difference in the lives of students.As the flagship university of The Church of Jesus Christ of Latter-day Saints, BYU strives to be among the exceptional universities in the world. We are devoted to our faith, our students, and the University's Mission : \"To assist individuals in their quest for perfection and eternal life.\"We seek staff members who enthusiastically embrace and advance this unique mission. Across the university, staff bring their expertise and talents to work that helps students learn, grow, and thrive. A culture of covenant belonging, weekly devotionals, meaningful opportunities for learning and growth, and a beautiful and historic campus make BYU a distinctive and inspiring place to build a career.Belonging StatementUnited by our common primary identity as children of God, BYU values and embraces the variety of individual characteristics, life experiences and circumstances, perspectives, talents, and gifts across the BYU community. This richness strengthens our shared efforts to create and support an environment of covenant belonging centered in Jesus Christ.Employment RequirementsMembers of The Church of Jesus Christ of Latter-day Saints are required to hold and be worthy to hold a current temple recommend to be hired and to remain in any position at BYU.In hiring decisions, Brigham Young University lawfully gives strong preference to qualified, faithful members of The Church of Jesus Christ of Latter-day Saints. All employees are required to abide by the university's Honor Code and Dress & Grooming Standards . Successful candidates are expected to support and contribute to the academic and religious missions of the university, which are aligned with the principles and doctrine of The Church of Jesus Christ of Latter-day Saints.Equal OpportunityBrigham Young University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of disability or protected veteran status.The last day to submit an application for this position is November 15, 2026Administrative AssistantThe Neal A. Maxwell Institute for Religious Scholarship is seeking an organized, service-oriented Administrative Assistant to support the Executive Director and help keep the Institute’s daily operations running smoothly. This position plays an important role in meetings, travel, event planning, communications, visiting scholars, and the front office while providing excellent support to faculty, students, researchers, and guests. The ideal candidate is dependable, detail-oriented, discreet, and comfortable managing many different priorities. This is an opportunity to contribute directly to a collegial work environment that supports the Maxwell Institute’s scholarly work and the mission of BYU.What you’ll do in this position:Assist leadership in administering the business of the Maxwell Institute.Coordinate and plan significant campus eventsProcess expense reports, travel reimbursements, purchase and travel receipts, royalties, and honoraria.Arrange visits for visiting scholars, including travel and logistical support.Oversee the front desk and reception area and help ensure the office runs smoothly and provides a welcoming experience for visitors.Supervise student staff, including interviewing, hiring, training, scheduling, and day-to-day oversight.Respond to inquiries and provide administrative support to research faculty, unit leaders and guests.Prepare and distribute the Maxwell Institute newsletter and copyedit weekly blog posts and other media.Handle office operations such as purchasing supplies, submitting work orders, participating on the administrative team, and supporting a positive work environment.What qualifies you for this role:Required Education/Experience:High school diploma or equivalent.At least one year of work experience in an office environment.Preferred Education/Experience:Bachelor’s degree and/or BYU administrative experience.Multiple years of work experience in an office environment.Required Skills:A firm commitment to the mission of BYU.Editing skills.Excellent communication and organizational skills.Strong problem-solving skills and attention to detail.Proficiency with basic office software.Ability to handle confidential information with discretion and trustworthiness.What we offer in return:This position comes with fantastic benefits , including:401k. BYU automatically contributes 8% at no cost to you. Additionally, if you contribute 5%, BYU adds an additional 4% (Rehires may qualify for different retirement plans)Generous vacation and sick time, plus 13 paid holidaysEmployee assistance program, available to the employee and all members of their householdTuition benefits for employees and eligible family membersAccess to athletic facilitiesExcellent medical/dental benefitsShort/long term disability benefitsPaid parental and maternity leaveWellness programFree on-campus parkingFree UTA passes for employee, spouse, and qualified dependentsDiscounts at the BYU Store and for many events at BYUPay Grade: 48Typical Starting Pay:$20.75 to $27.00$43,500 to $56,500The actual compensation offered will take into consideration internal equity and may vary based on the candidate’s job-related experience, knowledge, skills, and other relevant factors. Candidates with very significant work-related experience may receive an offer higher than the posted typical range.