Office Manager

Brigham Young University; United States; On-site; USD 32,000 - 41,000; Part time

Benefits offered by this job

401k with employer contributions

Tuition benefits after two years

On-campus parking

BYU Store discounts

Library access

UT A passes for employees and depend.

Job summary

Brigham Young University (BYU) Wheatley Institute is seeking an experienced Office Manager to provide organized, reliable support for the institute’s administrative, financial and office operations. This part-time role (28 hours per week) offers a hands-on environment in a faith-based university setting in Provo, UT.

You will manage day-to-day office activities, handle financial transactions and purchasing, coordinate travel and events, and supervise office staff and students.

Qualifications

• Bachelor's degree required.
• 2+ years of office experience or equivalent education and experience.
• 3+ years office experience preferred.
• Strong time-management and people skills.
• Proficiency with office applications; willingness to learn new software.

Responsibilities

• Oversee day-to-day office activities and serve as main reception point.
• Respond to requests and questions about office operations.
• Ensure compliance with university policies and procedures.
• Process payments and maintain financial records.
• Set up purchasing, reporting, budgeting and payment processes.
• Provide admin support to director and staff; schedule appointments and events.
• Train office students and staff; manage travel coordination.

Skills

Time management

People skills

Education

Bachelor's degree

Master’s degree (preferred)

Job description

Why Work at BYU

At Brigham Young University (BYU), your work is an opportunity to contribute to a distinctive educational mission rooted in the gospel of Jesus Christ and to make a meaningful difference in the lives of students. As the flagship university of The Church of Jesus Christ of Latter-day Saints, BYU strives to be among the exceptional universities in the world. We are devoted to our faith, our students, and the University's Mission: "To assist individuals in their quest for perfection and eternal life." We seek staff members who enthusiastically embrace and advance this unique mission. Across the university, staff bring their expertise and talents to work that helps students learn, grow, and thrive. A culture of covenant belonging, weekly devotionals, meaningful opportunities for learning and growth, and a beautiful and historic campus make BYU a distinctive and inspiring place to build a career.

Belonging Statement United by our common primary identity as children of God, BYU values and embraces the variety of individual characteristics, life experiences and circumstances, perspectives, talents, and gifts across the BYU community. This richness strengthens our shared efforts to create and support an environment of covenant belonging centered in Jesus Christ.

Employment Requirements

Members of The Church of Jesus Christ of Latter-day Saints are required to hold and be worthy to hold a current temple recommend to be hired and to remain in any position at BYU. In hiring decisions, Brigham Young University lawfully gives strong preference to qualified, faithful members of The Church of Jesus Christ of Latter-day Saints. All employees are required to abide by the university's Honor Code and Dress & Grooming Standards. Successful candidates are expected to support and contribute to the academic and religious missions of the university, which are aligned with the principles and doctrine of The Church of Jesus Christ of Latter-day Saints.

Equal Opportunity

Brigham Young University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of disability or protected veteran status.

The last day to submit an application for this position is November 8, 2026, by 11:59pm MST.

Office Manager – Wheatley Institute

Wheatley Institute is seeking an experienced office manager who has excellent organizational skills and will provide strong, reliable office, financial and administrative support. Note: This is a part-time position (28) hours per week.

What you’ll do in this position:

Office Management

• Oversee day to day office activities and serve as main point of contact in reception area.
• Respond to requests and questions about office operations.
• Understand and comply with relevant University policies and procedures, including those regarding risk management, financial transactions, time and space scheduling, speaker approval.

Financial Processing and Management

• Ensure timely and correct financial procedures.
• Make department related payments while maintaining financial records and receipts.
• Setup and maintain proper purchasing, reporting, budgeting and payment processes.
• Demonstrate flexibility as a utility worker by taking on other duties as assigned.

Administrative Assistance

• Provide direct administrative support as needed for director and full-time employees by scheduling appointments, meetings, and events; booking travel; maintaining file systems; mailing and shipping packages; and updating contacts database and employee lists.
• Build or maintain a comprehensive list or database of important contacts including former and current guests, and stakeholders.

Supervisor/Training

• Manage, schedule and train office students and support staff.
• Ensure optimal use of office equipment, supplies and inventories.

Travel

• Work with office staff and BYU Travel to schedule travel for director and full-time employees.
• Work with event planner, office staff, and BYU Travel to schedule and book the travel of guests and speakers of the department.
• Work with event planner to coordinate schedules and itineraries with guests, speakers, presenters and others.

What qualifies you for this role:

• Required a firm commitment to the mission of BYU.
• Bachelor's degree
• 2+ years of office experience or equivalent education and experience
• Complete alignment with the mission of BYU and Wheatley Institute
• Strong time-management and people skills, high degree of flexibility and excellent multi-tasking ability
• Proficiency with office applications and aptitude for learning new software and systems
• Ability to maintain confidentiality
• Preferred Master’s degree or equivalent experience
• 3+ years office experience
• Advanced computer skills and experience with financial programs
• Experience with maintaining customer database

What we offer in return:

• 401k. BYU automatically contributes 8% at no cost to you. Additionally, if you contribute 5%, BYU adds an additional 4% (Rehires may qualify for different retirement plans)
• Employee assistance program, available to the employee and all members of their household
• May be eligible for tuition benefits after two years
• Access to the library
• Free on-campus parking
• Free UTA passes for employees, spouses, and qualified dependents
• Discounts at the BYU Store and for many events at BYU

Pay Grade: 49

Typical Starting Pay: $23.25-$30.00 per hour

The actual compensation offered will take into consideration internal equity and may vary based on the candidate’s job-related experience, knowledge, skills, and other relevant factors. Candidates with very significant job-related experience may receive an offer higher than the posted typical range.

Brigham Young University (BYU) is widely recognized not just for its world-class education, but for its deep commitment to inspired religious values. Gathered together in a Christ-centered atmosphere, BYU employees are a vital part of a community of belonging, where we value the experiences, perspectives, and talents of each individual. If you share in our devotion to faith and to excellence, we have a place for you here at BYU! The mission of Brigham Young University - founded, supported, and guided by The Church of Jesus Christ of Latter-day Saints - is to assist individuals in their quest for perfection and eternal life.

All employees of Brigham Young University (BYU) agree to maintain the standards of The Church of Jesus Christ of Latter-day Saints as defined by the CES Honor Code and Dress and Grooming Standards, both on and off campus, 24 hours a day. BYU is an equal opportunity employer, including disability and protected veteran status.