Executive Support Lead for Healthcare Leadership (Hybrid)

The General Hospital Corporation; Boston (MA); Hybrid; USD 29,000 - 41,000; Full time

Job summary

Mass General Brigham is seeking an experienced administrative professional to provide essential support to executive and management teams in a highly visible role. You will help keep schedules, communications, meetings, and day-to-day operations running smoothly, serving as a key contact for internal and external partners.

The position offers a hybrid work arrangement with 40 hours per week at 221 Longwood Avenue, Boston, MA, Day shift.

Qualifications

• High school diploma or equivalent.
• Associate's degree in Business Administration or related field preferred.
• 5-7 years of administrative experience required, preferably in a healthcare setting.
• 1-2 years of experience supporting senior-level staff preferred.
• Experience may not be substituted for the required education.

Responsibilities

• Manage executive schedules, including appointments, meetings, and travel arrangements.
• Coordinate meetings from start to finish, including scheduling, agendas, room reservations, meeting minutes, and follow-up on action items.
• Serve as a key point of contact between executives and internal and external stakeholders.
• Prepare and polish professional materials, including reports, presentations, memos, announcements, and other communications.
• Manage correspondence, including emails, letters, and phone calls.
• Keep information organized and accessible by maintaining electronic and physical files.
• Support smooth office operations by managing supplies, coordinating equipment maintenance, and partnering with IT on technology needs.
• Contribute to special projects and events, helping coordinate plans, track timelines, and keep deliverables on schedule.
• Provide guidance to junior administrative staff, as needed.

Skills

Microsoft Office Suite (Word, Excel, P

Education

Associate's degree in Business Administration or related field

High school diploma or equivalent

Job description

Mass General Brigham is seeking an experienced administrative professional to provide essential support to executive and management teams in a highly visible role. You will help keep schedules, communications, meetings, and day-to-day operations running smoothly, serving as a key contact for internal and external partners.

The position offers a hybrid work arrangement with 40 hours per week at 221 Longwood Avenue, Boston, MA, Day shift.