Executive Administrative Assistant – Healthcare Operations

Mass General Brigham; Massachusetts; On-site; USD 29,000 - 41,000; Full time

Benefits offered by this job

Medical

Dental

Vision

403b retirement plan

Tuition reimbursement

Discounted MBTA pass

Job summary

Mass General Brigham in United States (MA) is seeking an experienced administrative professional to provide high-level support to the executive and management teams. The role includes managing schedules, coordinating meetings, handling correspondence, and performing clerical duties to ensure efficient office operations.

The position may also lead junior staff. Key responsibilities include preparing reports and presentations, organizing files, coordinating travel, and serving as the main liaison

Qualifications

• Experience in an administrative role, preferably in a healthcare setting.
• 5-7 years required and experience supporting senior-level staff preferred.

Responsibilities

• Provide high-level administrative support to executives and management.
• Manage schedules, coordinate meetings, handle correspondence, and perform clerical duties.
• Lead junior administrative staff as needed.
• Prepare, review, and edit reports and presentations.
• Organize electronic and physical files and assist with travel arrangements.
• Schedule and facilitate meetings, prepare agendas and minutes, and follow up on actions.
• Coordinate room bookings and catering for meetings.
• Serve as primary contact between executives and stakeholders.
• Draft and distribute memos and communications.
• Oversee supplies inventory and equipment maintenance.
• Coordinate with IT for technical support and equipment needs.
• Assist in planning special projects and events, monitor timelines.

Skills

MS Office Suite

Word

Excel

PowerPoint

Communication

Organization

Multitasking

Independent work

Healthcare regulations

Interpersonal skills

Education

High School Diploma or Equivalent

Associate’s Degree Business Administration

Associate’s Degree Related Field of Study

Job description

Mass General Brigham in United States (MA) is seeking an experienced administrative professional to provide high-level support to the executive and management teams. The role includes managing schedules, coordinating meetings, handling correspondence, and performing clerical duties to ensure efficient office operations.

The position may also lead junior staff. Key responsibilities include preparing reports and presentations, organizing files, coordinating travel, and serving as the main liaison