Executive Administrative Coordinator — Flexible Work

Amgen Inc.; Thousand Oaks (CA); On-site; USD 70,000 - 94,000; Full time

Benefits offered by this job

Retirement and savings plan

Stock‑based incentives

Award‑winning time‑off plans

Flex work models

Group medical, dental, vision

Job summary

Amgen Inc. in Thousand Oaks, CA, seeks an Administrative Coordinator to deliver high‑quality support to executives and cross‑functional teams. You will manage complex calendars, coordinate meetings and travel, and support business processes in a fast‑paced environment.

The role emphasizes meticulous organization, proactive problem‑solving, and confidentiality as you handle schedules, events, expenses, and vendor onboarding. Join Amgen to impact patient care and operational excellence.

Qualifications

• Associate’s degree with administrative experience required.
• 2 years in a technical school setting with hands‑on experience.
• 4+ years of admin experience with multiple leaders or teams.

Responsibilities

• Manage executives' and teams' calendars across time zones.
• Coordinate meetings, travel, onboarding, and logistics.
• Prepare travel and expense reports and ensure compliance.
• Support budgeting, invoicing, and document control.
• Maintain org charts, distributions, and internal communications.
• Assist vendor onboarding and cross‑functional project tasks.

Skills

Calendar management

Scheduling across time zones

Travel planning

Expense reporting

Budget tracking

Organization

Discretion

Education

Associate’s degree

Technical school training (2 years)

High school diploma / GED

Tools

Microsoft Office

Outlook

Excel

PowerPoint

Word

Teams

SharePoint

Job description

Amgen Inc. in Thousand Oaks, CA, seeks an Administrative Coordinator to deliver high‑quality support to executives and cross‑functional teams. You will manage complex calendars, coordinate meetings and travel, and support business processes in a fast‑paced environment.

The role emphasizes meticulous organization, proactive problem‑solving, and confidentiality as you handle schedules, events, expenses, and vendor onboarding. Join Amgen to impact patient care and operational excellence.