Sr Executive Assistant - Quality

Amgen; Juncos (PR); On-site; USD 70,000 - 120,000; Full time

Benefits offered by this job

Retirement plan

Health benefits

Annual bonus

Stock incentives

Paid time off

Flexible work options

Job summary

Amgen is seeking a Sr Executive Assistant - Quality in Puerto Rico. You will provide high-level administrative support to a VP, manage calendars, travel, and confidential information, and enable senior leaders to focus on strategic priorities.

Responsibilities include preparing reports, coordinating meetings, handling communications, and supporting procurement for the Quality Organization. bilingual English/Spanish and strong MS Office skills are preferred.

Qualifications

• Associate’s degree with 4+ years of admin support experience or high school diploma with 6+ years of experience.
• Fully bilingual English and Spanish preferred with strong written and verbal skills.
• Proven regulatory and confidential information handling in a corporate setting.
• Advanced MS Office proficiency and quick learning of new tools.

Responsibilities

• Provide professional support to a Vice President or above with complex, strategic tasks.
• Manage calendars, travel, expense reports, and confidential documents.
• Prepare reports, presentations, and minutes; coordinate meetings and follow up on action items.
• Interface with internal/external stakeholders and supervise administrative staff as needed.
• Support procurement and office supplies for the Quality Organization.

Skills

Executive support

Calendar management

Travel coordination

Microsoft Office

Communication skills

Confidentiality

Stakeholder management

Meeting minutes

Procurement

Team guidance

Education

Associate degree

High school diploma

Tools

Microsoft Office Suite

Outlook

Word

Excel

PowerPoint

Teams

Job description

Sr Executive Assistant - Quality

Join Amgen’s Mission of Serving Patients Since 1980, we’ve helped pioneer the world of biotech in our fight against the world’s toughest diseases. Amgen is advancing a broad and deep pipeline and portfolio of medicines to treat heart disease, obesity and obesity-related conditions, rare diseases, inflammatory conditions and cancer. As a member of the Amgen team, you’ll help make a lasting impact on the lives of patients as we research, manufacture, and deliver innovative medicines to help people live longer, fuller happier lives. Our award-winning culture is collaborative, innovative, and science based. If you have a passion for challenges and the opportunities that lay within them, you’ll thrive as part of the Amgen team. Join us and transform the lives of patients while transforming your career.

What You Will Do

Let’s do this. Let’s change the world! In this vital role you will provide professional and administrative support to a Vice President or above. Work assignments are complex in nature, where considerable tact, judgment, creativity and initiative are required in resolving problems.

• Organize workflow by reviewing, prioritizing, and distributing correspondence to ensure the executive's attention is focused on critical matters.
• Screen and direct incoming calls, correspondence, and visitors, exercising discretion and sound judgment.
• Respond to routine inquiries and provide information independently, allowing the executive to focus on strategic priorities.
• Maintain organized filing systems and ensure the timely establishment, maintenance, and retrieval of records, correspondence, and confidential information.
• Prepare, format, and maintain reports, presentations, charts, graphs, and other business documents.
• Compose, edit, proofread, and distribute correspondence and communications on behalf of the executive.
• Manage complex calendars, schedule appointments, coordinate meetings, and ensure the executive and leadership team is prepared to meet all commitments and deadlines.
• Coordinate domestic and international travel arrangements, including itineraries, accommodations, and related logistics.
• Prepare expense reports.
• Gather, compile, analyze, and organize information from multiple sources for inclusion in reports, presentations, and special projects.
• Conduct independent research and prepare information, summaries, and recommendations to support business initiatives and decision-making.
• Interpret and communicate company policies and procedures, escalating issues that require executive review, approval, or intervention.
• Serve as a key liaison between the executive and internal or external stakeholders, facilitating effective communication and follow-up.
• Attend meetings and conferences assigned, prepare agendas, document discussions, take meeting minutes, and track action items.
• Monitor the progress of assignments and initiatives, ensuring timely follow-up and completion of deliverables.
• Distribute workload and provide guidance, training, and feedback to administrative and support staff as appropriate.
• Handle sensitive and confidential information with the highest level of professionalism, discretion, and integrity.
• Support special projects and other administrative or operational activities as assigned to meet business objectives.
• Conduct procurement of office supplies for the Quality Organization.

What We Expect Of You

We are all different, yet we all use our unique contributions to serve patients. The Sr. Executive Assistant professional we seek is an individual contributor with these qualifications.

Basic Qualifications

Associate’s degree & 4 years of administrative support experience

or

High school diploma & 6 years of administrative support experience.

Preferred Qualifications

• Bachelor’s degree in Business Administration, Communications, or a related field.
• Proven experience as Administrative or Executive Coordinator in a regulated corporate environment.
• Fully bilingual (English and Spanish) with excellent verbal and written communication skills.
• Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams, as well as the ability to quickly learn and effectively utilize other business and technology applications.
• Demonstrated ability to manage multiple priorities, coordinate complex calendars and travel arrangements, and meet competing deadlines with minimal supervision.
• Strong organizational, problem-solving, and interpersonal skills, with the ability to exercise sound judgment and maintain confidentiality.
• Experience preparing reports, presentations, meeting minutes, and executive-level communications.
• Proven ability to collaborate effectively across functions and build productive relationships with internal and external stakeholders.

What You Can Expect Of Us

As we work to develop treatments that take care of others, we also work to care for our teammates’ professional and personal growth and well-being.

In addition to the base salary, Amgen offers a Total Rewards Plan comprising health and welfare plans for staff and eligible dependents, financial plans with opportunities to save towards retirement or other goals, work/life balance, and career development opportunities including:

• A comprehensive employee benefits package, including a Retirement and Savings Plan with generous company contributions, group medical, dental & vision coverage, and life & disability insurance
• A discretionary annual bonus program, or for field sales representatives, a sales-based incentive plan
• Stock-based long-term incentives
• Award-winning time-off plans and an annual site shutdown
• Flexible work models where possible. Refer to the Work Location Type in the job posting to see if this applies.

Sponsorship

Sponsorship for this role is not guaranteed.

In any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.

As an organization dedicated to improving the quality of life for people around the world, Amgen fosters an inclusive environment of ethical, committed and highly accomplished people who respect each other and live the Amgen values to continue advancing science to serve patients. Together, we compete in the fight against serious disease.

Amgen is an Equal Opportunity employer. We make all employment decisions without regard to race, color, religion, sex or any other characteristic protected by applicable law.

We provide reasonable accommodations to applicants and employees with disabilities, consistent with legal requirements. Please contact us to request accommodation.