Executive Admin & Calendar Coordinator

BioSpace; Thousand Oaks (CA); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Benefits package

Stock incentives

Paid time off

Flexible work model

Job summary

Amgen is seeking an Administrative Coordinator to provide high-level support to the Associate VP, Executive Directors, and cross-functional teams within the Drug Product Organization. The role demands exceptional organizational skills, attention to detail, and the ability to juggle priorities across time zones.

Responsibilities include calendar management for multiple executives, travel logistics, expense processing, and coordinating large meetings with AV, catering, and onsite/virtual needs.

Qualifications

• Associates degree or 2 years of administrative experience
• 2 years in a technical school setting with hands-on experience
• High school diploma / GED and 4 years of administrative experience
• Proficiency in MS Office programs and strong communication skills

Responsibilities

• Manage complex calendars for multiple Executives across time zones.
• Coordinate travel logistics and timely expense reporting.
• Apply Amgen policies for travel, onsite meetings, purchasing and administrative support.
• Prepare and schedule programs and meetings owned by executives.
• Coordinate logistics for large meetings (AV, catering, onsite/virtual).
• Prepare team communications and new-hire announcements.
• Support special projects, events and team-building activities.
• Maintain distribution lists and organizational charts.
• Order office supplies via MyBuy or approved systems.
• Schedule interviews and related logistics as needed.
• Demonstrate proficiency with Outlook, Teams, Concur, MyBuy, and SharePoint; explore AI tools like ChatGPT.
• Manage multiple priorities in a fast-paced environment; maintain confidentiality.
• Serve as a member of the Drug Product Technologies (DPT) administrative team and provide backup support.

Skills

Attention to detail

Multi-tasking

MS Office

Verbal communication

Written communication

Outlook

Microsoft Teams

Education

Associates degree

Technical school diploma

High school diploma / GED

Tools

Outlook

Microsoft Teams

Job description

Amgen is seeking an Administrative Coordinator to provide high-level support to the Associate VP, Executive Directors, and cross-functional teams within the Drug Product Organization. The role demands exceptional organizational skills, attention to detail, and the ability to juggle priorities across time zones.

Responsibilities include calendar management for multiple executives, travel logistics, expense processing, and coordinating large meetings with AV, catering, and onsite/virtual needs.