Executive Support & Admin Pro - On-Site, AI-Driven

TechBirmingham; Birmingham (AL); On-site; USD 35,000 - 50,000; Full time

Job summary

A decision intelligence company in Birmingham, Alabama is seeking a highly organized Administrative Assistant to support operations and ensure efficient office processes. The ideal candidate will manage executive schedules, create documents while adhering to branding guidelines, and utilize AI tools to enhance productivity. Proficiency in Microsoft Office and Google Suite, along with excellent attention to detail, are essential. This role requires on-site presence and emphasizes professionalism and discretion.

Qualifications

• Proven experience as an administrative assistant or in a similar support role.
• Strong organizational skills with the ability to manage multiple tasks efficiently under pressure.
• High level of professionalism, discretion, and confidentiality.

Responsibilities

• Support executive scheduling, travel arrangements, and correspondence for leadership.
• Create professional documents, PDFs, and presentations with format consistency.
• Employ AI tools to streamline administrative processes and enhance productivity.

Skills

Organizational skills

Attention to detail

Proficiency in Microsoft Office Suite

Proficiency in Google Suite

Familiarity with AI tools

Tools

Microsoft Office (Word, Excel, PowerPoint)

Google Suite (Docs, Sheets, Drive)

Job description

A decision intelligence company in Birmingham, Alabama is seeking a highly organized Administrative Assistant to support operations and ensure efficient office processes. The ideal candidate will manage executive schedules, create documents while adhering to branding guidelines, and utilize AI tools to enhance productivity. Proficiency in Microsoft Office and Google Suite, along with excellent attention to detail, are essential. This role requires on-site presence and emphasizes professionalism and discretion.