Administrative Assistant

TechBirmingham; Birmingham (AL); On-site; USD 35,000 - 50,000; Full time

Job summary

A decision intelligence company in Birmingham, Alabama is seeking a highly organized Administrative Assistant to support operations and ensure efficient office processes. The ideal candidate will manage executive schedules, create documents while adhering to branding guidelines, and utilize AI tools to enhance productivity. Proficiency in Microsoft Office and Google Suite, along with excellent attention to detail, are essential. This role requires on-site presence and emphasizes professionalism and discretion.

Qualifications

• Proven experience as an administrative assistant or in a similar support role.
• Strong organizational skills with the ability to manage multiple tasks efficiently under pressure.
• High level of professionalism, discretion, and confidentiality.

Responsibilities

• Support executive scheduling, travel arrangements, and correspondence for leadership.
• Create professional documents, PDFs, and presentations with format consistency.
• Employ AI tools to streamline administrative processes and enhance productivity.

Skills

Organizational skills

Attention to detail

Proficiency in Microsoft Office Suite

Proficiency in Google Suite

Familiarity with AI tools

Tools

Microsoft Office (Word, Excel, PowerPoint)

Google Suite (Docs, Sheets, Drive)

Job description

CModel Data Inc. is an AI-native decision intelligence company based in Birmingham, Alabama. We move fast, think differently, and hold everyone on the team — including our administrative support — to that same standard. We are seeking a highly organized and detail-oriented Administrative Assistant to support our operations, maintain efficient office processes, and keep our team running without friction. The ideal candidate possesses a strong work ethic, a proactive mindset, and a commitment to excellence.

Responsibilities

• Support executive scheduling, travel arrangements, and correspondence for leadership.
• Create professional documents, PDFs, and presentations with format consistency and adherence to branding guidelines.
• Utilize Excel and Google Suite to organize, analyze, and present data accurately.
• Employ AI tools to streamline administrative processes and enhance productivity — this is an expectation, not optional.
• Structure and organize notes from meetings, ensuring clarity and accessibility for team reference.
• Maintain an organized filing system, both physically and digitally, for easy retrieval of documents.
• Handle correspondence efficiently, ensuring timely communication and follow-ups.
• Collaborate across departments to support various administrative projects as they arise.
• Uphold confidentiality and professionalism in all interactions.
• Thrive in a fast-paced environment, managing multiple priorities effectively.

Qualifications

• Proven experience as an administrative assistant or in a similar support role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Suite (Docs, Sheets, Drive).
• Knowledge of document creation and management, including PDFs.
• Familiarity with AI tools and applications for task management and productivity.
• Excellent grammar, spelling, and attention to detail.
• Strong organizational skills with the ability to manage multiple tasks efficiently under pressure.
• High level of professionalism, discretion, and confidentiality.
• Strong work ethic and dedication to achieving excellence in every task.
• Birmingham-based and able to work on-site.