Executive Staff Assistant - Scheduling & Operations

Office of the Vermont Secretary of State; Waterbury (VT); On-site; USD 52,000 - 75,000; Full time

Benefits offered by this job

80% State paid medical premium

Dental plan for employees and families

12 paid holidays per year

Generous leave plan

Public Service loan forgiveness (PSLF)

Job summary

Office of the Vermont Secretary of State is seeking a highly organized Staff Assistant to support the Deputy Secretary and Medicaid Director by managing calendars, information flow, and document retention. The role includes assisting at public events, reviewing administrative rules and reports, and facilitating communication across senior leadership.

Some travel in Vermont may be required. You will report to the Principal Assistant and work with the Secretary's office to ensure efficient

Qualifications

• Bachelor's degree required or equivalent professional experience in admin roles.
• Experience managing executive calendars and coordinating communications.
• Ability to draft routine correspondence and review reports for leadership.

Responsibilities

• Manage scheduling and calendar for the Deputy Secretary and Medicaid Director.
• Streamline information flow and assist with document retention and filing.
• Draft routine correspondence and review executive leadership reports.
• Staff senior agency leaders at meetings and events, including notes/minutes.

Skills

Scheduling and calendar management

Information flow management

Document retention

Note-taking / minutes

Public event support

Education

Bachelor's degree in accounting, business or public administration, office administration or a related field

Job description

Office of the Vermont Secretary of State is seeking a highly organized Staff Assistant to support the Deputy Secretary and Medicaid Director by managing calendars, information flow, and document retention. The role includes assisting at public events, reviewing administrative rules and reports, and facilitating communication across senior leadership.

Some travel in Vermont may be required. You will report to the Principal Assistant and work with the Secretary's office to ensure efficient