Strategic Administrative Services Manager - Contracts & Ops

Office of the Vermont Secretary of State; Berlin (VT); On-site; USD 80,000 - 110,000; Full time

Benefits offered by this job

State paid medical premium and dental

12 paid holidays annually

Family and medical leave insurance

Pension and 457(b) plan

Tuition Reimbursement

Flexible spending accounts

Life insurance

Wellness program

Public Service Student Loan Forgivness

Job summary

The Office of the Vermont Secretary of State seeks an experienced Administrative Services Manager II to lead statewide maintenance administration and contract management. You will oversee budgeting, reporting, and compliance while mentoring staff and coordinating cross-district efforts with the Business Operations Bureau.

The role emphasizes systems leadership (VISION, VTBuys, Power BI), process standardization, and collaboration with contracting teams to ensure efficient, compliant operations

Qualifications

• Bachelor's degree and 2+ years of professional administrative experience with accounting or budgeting.
• Bachelor's degree and 4+ years of professional administrative experience with accounting or budgeting.
• Associate's degree and 4+ years of professional administrative experience with accounting or budgeting.
• High school diploma and 6+ years of professional administrative experience with accounting or budgeting.

Responsibilities

• Provide statewide administrative guidance for the Maintenance Division and mentor staff.
• Standardize administrative practices, procedures, tools, and documentation statewide.
• Oversee financial tracking, budgeting, reporting, and contract utilization for compliance.
• Collaborate on statewide maintenance contracts (RFPs, amendments) with contracting teams.
• Ensure contracting compliance and lifecycle management including deliverables and documentation.
• Serve as lead liaison for systems (VISION, VTBuys, Power BI, etc.) and champion data accuracy.
• Provide coverage and align work with division priorities and agency goals.

Education

Bachelor's degree in accounting, business or public administration, office administration or a related field

Associate's degree in accounting, business or public administration, office administration or a related field

High school diploma

Tools

VISION system

Job description

The Office of the Vermont Secretary of State seeks an experienced Administrative Services Manager II to lead statewide maintenance administration and contract management. You will oversee budgeting, reporting, and compliance while mentoring staff and coordinating cross-district efforts with the Business Operations Bureau.

The role emphasizes systems leadership (VISION, VTBuys, Power BI), process standardization, and collaboration with contracting teams to ensure efficient, compliant operations