Senior Executive Assistant & Director Scheduler

Munro Footwear Group; Helena (MT); Hybrid; USD 58,000 - 66,000; Full time

Benefits offered by this job

Health Insurance

Paid Leave & Holidays

Retirement Plan

Job summary

Montana Department of Public Health and Human Services (DPHHS) seeks a Senior Executive Assistant and Executive Scheduler for the Director’s Office. The role delivers senior-level scheduling and administrative support in a high-profile environment and coordinates with the Governor’s Office, Legislature, tribes, and external partners.

You will ensure the Director’s calendar reflects agency priorities and provides necessary materials for executive readiness, working closely with the Office Manager

Qualifications

• Ability to exercise discretion and maintain confidentiality in sensitive information.
• Ability to analyze requests, identify priorities, and distinguish urgent vs. routine matters.
• Ability to coordinate multiple moving parts and adjust quickly in a high-visibility environment.
• Experience in administrative support, executive scheduling, or closely related roles.

Responsibilities

• Provide senior-level executive scheduling and administrative support to the Director.
• Manage the Director's calendar aligning with legislative, policy, and operational priorities.
• Coordinate with the Director’s Office Manager, Deputy Director, and other staff to ensure readiness for commitments.
• Support high-profile interactions with Governor’s Office, Legislature, tribal governments, and external stakeholders.

Skills

Discretion

Prioritization

Coordination

Professionalism

Education

High school diploma or equivalent

Job description

Montana Department of Public Health and Human Services (DPHHS) seeks a Senior Executive Assistant and Executive Scheduler for the Director’s Office. The role delivers senior-level scheduling and administrative support in a high-profile environment and coordinates with the Governor’s Office, Legislature, tribes, and external partners.

You will ensure the Director’s calendar reflects agency priorities and provides necessary materials for executive readiness, working closely with the Office Manager