Executive Secretary to Regional Administrator

County of Los Angeles; Los Angeles (CA); On-site; USD 60,000 - 90,000; Full time

Job summary

County of Los Angeles is seeking an Assistant Regional Administrator- Hiring Manager in Los Angeles, CA. The role focuses on providing comprehensive secretarial support to the Regional Administrator, including calendar management, document preparation, and liaison duties across departments.

The ideal candidate will have strong communication, organizational skills, and proficiency with CWS/CMS, Excel, and Microsoft Word.

Qualifications

• Secretarial support experience including diary management, memo preparation, and correspondence handling.
• Strong verbal and written communication skills with ability to interact across all staff levels.
• Proficient with standard office software including word processing, spreadsheets, and presentation tools.
• Demonstrated ability to manage time, prioritize tasks, and meet deadlines in a fast paced environment.
• Ability to work independently and collaboratively as needed, with attention to detail and quality control.

Responsibilities

• Provide secretarial assistance to the Regional Administrator, screen calls and relay information as needed.
• Prepare bulletins, memos, and data for special reports; type and proofread documents.
• Maintain Regional Administrator’s calendar and arrange conferences and meetings.
• Serve as liaison between Regional Administrator and staff; handle routine personnel and budget operations.
• Photocopy, file, fax, deliver documents, and distribute mail.

Skills

Secretarial support

Communication skills

Interpersonal skills

Computer skills

Time management

Independence & follow-through

Organizational skills

Tools

CWS/CMS

Excel

Microsoft Word

Job description

County of Los Angeles is seeking an Assistant Regional Administrator- Hiring Manager in Los Angeles, CA. The role focuses on providing comprehensive secretarial support to the Regional Administrator, including calendar management, document preparation, and liaison duties across departments.

The ideal candidate will have strong communication, organizational skills, and proficiency with CWS/CMS, Excel, and Microsoft Word.