SENIOR SECRETARY III

County of Los Angeles; Los Angeles (CA); On-site; USD 60,000 - 90,000; Full time

Job summary

County of Los Angeles is seeking an Assistant Regional Administrator- Hiring Manager in Los Angeles, CA. The role focuses on providing comprehensive secretarial support to the Regional Administrator, including calendar management, document preparation, and liaison duties across departments.

The ideal candidate will have strong communication, organizational skills, and proficiency with CWS/CMS, Excel, and Microsoft Word.

Qualifications

• Secretarial support experience including diary management, memo preparation, and correspondence handling.
• Strong verbal and written communication skills with ability to interact across all staff levels.
• Proficient with standard office software including word processing, spreadsheets, and presentation tools.
• Demonstrated ability to manage time, prioritize tasks, and meet deadlines in a fast paced environment.
• Ability to work independently and collaboratively as needed, with attention to detail and quality control.

Responsibilities

• Provide secretarial assistance to the Regional Administrator, screen calls and relay information as needed.
• Prepare bulletins, memos, and data for special reports; type and proofread documents.
• Maintain Regional Administrator’s calendar and arrange conferences and meetings.
• Serve as liaison between Regional Administrator and staff; handle routine personnel and budget operations.
• Photocopy, file, fax, deliver documents, and distribute mail.

Skills

Secretarial support

Communication skills

Interpersonal skills

Computer skills

Time management

Independence & follow-through

Organizational skills

Tools

CWS/CMS

Excel

Microsoft Word

Job description

Assistant Regional Administrator- Hiring Manager

Position/Program Information

TRANSFER JOB OPPORTUNITY

EXAM # : TRCH2102-26-26

• DO NOT FILE APPLICATION ONLINE*

The Department of Children and Family Services is seeking a highly qualified individual for a Senior Secretary III position. The position is located at the Metro North Office located at 1933 S. Broadway, Los Angeles, CA, 90007.

Essential Job Functions

The selected candidate will be responsible for providing secretarial assistance to the Regional Administrator. The responsibilities of this position include, but are not limited to screening calls, providing requested information or referring callers to the appropriate party; preparing bulletins and memos, and collecting data for special reports. The Senior Secretary III contacts other department agencies and individuals for additional information, and may prepare reports for approval upon request. Other responsibilities include checking documentation to ascertain that all relevant information is included, proof reading documentation, and editing documents. The Senior Secretary III maintains the Regional Administrator’s calendar, arranges conferences and meetings for Regional Administrator, handles routine personnel, budget and other operations, and acts as a liaison between Regional Administrator and staff. The Senior Secretary III makes photocopies, files and faxes requested documentation, delivers documents, and distributes mail.

Requirements

DESIRABLE QUALIFICATIONS:

• Dependable, resourceful and flexible
• Excellent verbal and written communication skills
• Excellent interpersonal skills and the ability to interact with all levels of staff
• Strong computer skills including knowledge of CWS/CMS, Excel, Microsoft Word and other software programs
• Demonstrated ability to work with timeframes and prioritize assignments,
• Strong ability to work independently, to follow through on instructions, and meet deadlines
• Excellent organizational skills

Employees Interested In Transferring Should Submit The Following

• A Cover Letter clearly outlining how the employee meets the requirements and desirable qualifications
• Résumé with Employee Number and Contact Information
• Copies of Their Last Two Performance Evaluations and Two Writing Samples

Requested Materials Should Be Sent Via E-mail To

Candace Burnside

Assistant Regional Administrator- Hiring Manager

[e-mail]

Metro North Office

COUNTY OF LOS ANGELES

Employment Information

Any language contained in the job posting supersedes any language contained below.

This document is intended to provide general information about the recruitment process of the County of Los Angeles. Applicants with questions about a specific job posting should contact the exam analyst listed on the posting.

Equal Employment Opportunity/Non-Discrimination Statement

The County of Los Angeles is an Equal Employment Opportunity Employer and is committed to non-discrimination in the County workforce, regardless of age (40 and over); ancestry; color; ethnicity; religious creed; protected family or medical leave status; disability; marital status; medical condition; genetic information; military and veteran status; national origin; race ; sex; gender; sexual orientation; or any other characteristic protected by State or federal law. For more information, please visit: https://employee.hr.lacounty.gov/eeo-programs/.

Testing Accommodations For Applicants

The County of Los Angeles complies with all federal and state disability laws and makes reasonable accommodations for qualified applicants and employees with disabilities. If a reasonable accommodation is needed to participate in the job application process, please contact the testing accommodation coordinator listed on the job posting. Hearing impaired applicants with telephone teletype equipment may leave messages by calling the teletype phone number on the job posting. For more information on accommodations, please visit: https://hr.lacounty.gov/accessibility/.

Fair Chance

The County of Los Angeles is a Fair Chance employer. Except as otherwise permissible under applicable laws, you will not be asked to provide information about conviction history unless you receive a conditional offer of employment. The County will make an individualized assessment of whether your conviction history has a direct and adverse relationship with the specific duties of the job, and will also consider potential mitigating factors, which may include, but is not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed. Qualified applicants with arrest or conviction records will be considered for employment in accordance with County Fair Chance Policies and the Fair Chance Act (Gov. Code Section 12952).

Employment Eligibility

Final appointment is contingent upon verification of U.S. citizenship or the right to work in the United States.

Career PathFinder

Resources to help current and prospective employees plan a career with Los Angeles County are available. To explore career paths to and from nearly all job titles, please visit our interactive Career PathFinder application at http://career-pathfinder.hr.lacounty.gov.

Veteran’s Credit

Pursuant to the County Charter and County policy, in all open competitive examinations (i.e., examinations open to everyone), the County of Los Angeles will add a credit of 10 percent of the total credits specified for such examination to the final passing score of an honorably discharged veteran, as well as the spouse of a deceased or disabled veteran, who served in the Armed Forces of the United States under specific conditions.

For more information on veteran’s credit, please visit: https://file.lacounty.gov/SDSInter/dhr/205102_PPG_115.pdf

Revised September 2025