Confidential Executive Assistant to Regional Manager

State of Louisiana; Monroe (LA); On-site; USD 42,000 - 60,000; Full time

Job summary

Louisiana Works, a division of the Office of Workforce Development, seeks an Administrative Assistant 4 in Monroe, LA to support the Regional Manager. This role requires independent judgment, confidentiality, and strong administrative skills to manage regional operations and personnel processes.

Responsibilities include preparing meeting materials, compiling reports, handling complex correspondence, and ensuring payroll accuracy. Travel may be required; drug screening and background checks apply.

Qualifications

• Three years of experience in administrative services.
• Experience substitution: every 15 semester hours earned from an accredited college or university will be credited as six months of experience.
• No Civil Service test score is required to be considered for this vacancy.

Responsibilities

• Provide clerical support to the Regional Manager as a personal/confidential assistant.
• Research, analyze and compile statistical reports for production, budgetary and federal indicator matters.
• Responds to requests for information; may require interpretation of department rules and regulations.
• Organizes and maintains files of correspondence and information.
• Compiles and types special reports by selecting relevant information from a variety of sources; independently composes and types correspondence involving sensitive matters.
• Responsibility for all personnel matters for all employees in the Region; apply LRS and State Civil Service policies.
• Provides materials for meetings (agendas, handouts, binders).
• May attend meetings and transcribe minutes.
• May type contracts, secure signatures, and track approvals.
• Reviews payroll documents for accuracy.
• Maintains records for safety program and accuracy in documentation.
• Maintains regional telephone reports and payments in AWARE system.
• Travel as needed.

Skills

Administrative experience

Confidential assistant

Independent judgment

Communication

Tools

AWARE system

Job description

Louisiana Works, a division of the Office of Workforce Development, seeks an Administrative Assistant 4 in Monroe, LA to support the Regional Manager. This role requires independent judgment, confidentiality, and strong administrative skills to manage regional operations and personnel processes.

Responsibilities include preparing meeting materials, compiling reports, handling complex correspondence, and ensuring payroll accuracy. Travel may be required; drug screening and background checks apply.