Executive Secretary III — Hybrid Administrative Specialist

County of Los Angeles; Los Angeles (CA); Hybrid; USD 65,000 - 90,000; Full time

Job summary

County of Los Angeles seeks an Executive Secretary III for a permanent vacancy in the Department of Economic Opportunity. The role supports the Director and executive staff, manages scheduling, travel, and confidential office matters, and acts as an administrator of the executive office.

The position offers a hybrid telework arrangement, requires experience in complex secretarial functions, strict timekeeping, and coordination of board communications and meeting logistics.

Qualifications

• One year of highly complex and highly responsible secretarial experience at the level of Los Angeles County's class of: Senior Secretary V, Management Secretary III, Management Secretary IV, Senior Management Secretary I, Senior Management Secretary II.
• Two years of complex and highly responsible secretarial experience at the level of Los Angeles County's class of: Secretary V, Senior Secretary III, Senior Secretary IV, Management Secretary I, Management Secretary II.
• One year of experience at the level of Los Angeles County's class of Staff Assistant II assisting the manager of a line operation in a County department.

Responsibilities

• Schedule all appointments, speaking engagements, conferences, and conference room reservations for the Director and Executive Staff.
• Perform as Administrator of DEO Executive Call Center, monitor the Call Center Board; answer lines, screen calls, assist callers, refer callers, transfer calls, and take messages.
• Assist the Director and Executive Assistant with Board letters, formatting and posting of Board letters/reports to the Board Shared Documentum; review and suggest revisions.
• Prepare travel, training, conferences via Concur for flights, hotels, and expense reimbursements; perform as Executive Office Timekeeper, proxy for timecards, overtime, MARS, and ePARs.
• Maintain electronic/office files and records; manage Director’s office assignments; provide confidential and personal support services as requested.

Job description

County of Los Angeles seeks an Executive Secretary III for a permanent vacancy in the Department of Economic Opportunity. The role supports the Director and executive staff, manages scheduling, travel, and confidential office matters, and acts as an administrator of the executive office.

The position offers a hybrid telework arrangement, requires experience in complex secretarial functions, strict timekeeping, and coordination of board communications and meeting logistics.