Secretary III

State of Oklahoma; Kansas; On-site; USD 37,000 - 45,000; Full time

Job summary

State of Oklahoma seeks a Secretary III at Mabel Bassett Correctional Center to provide confidential secretarial support for an agency official. The role requires five years of clerical experience, including leadership in office management or executive assistance, and the ability to handle sensitive information with tact.

On-site position with regular duties and calendar management. Responsibilities include mail handling, scheduling, travel arrangements, dictation, and support for committee

Qualifications

• Five years of clerical office work, including two years as an office manager, executive assistant or as a confidential secretary.
• Must handle confidential materials with tact and discretion.
• Ability to type and transcribe accurately from dictation or plain copy.

Responsibilities

• Open, read, and distribute mail; draft official correspondence for supervisor’s signature.
• Screen telephone calls and direct inquiries to appropriate staff.
• Receive visitors and manage appointments.
• Arrange travel, calendars, and expense claims.
• Research and summarize material for administrative board or commission consideration and action; transcribe confidential material with high accuracy.
• Appear before legislative committee hearings to present agency information and draft related documents.
• Supervise other clerical staff as needed.

Skills

Secretarial duties

Typing 50 wpm

Confidential work

Discretion and judgment

Job description

Job Posting Title

Secretary III

Agency

131 DEPARTMENT OF CORRECTIONS

Supervisory Organization

DOC Medical/MBCC

Full/Part-Time

Full time

Job Type

Regular

Compensation

$40,627.85 - This salary is non-negotiable.

Location

Mabel Bassett Correctional Center

Basic Purpose

Positions in this job family are assigned responsibilities for performing confidential secretarial duties for an agency official or administrator.

Typical Functions

• Opens, scans or reads and distributes mail; composes official correspondence for supervisor’s signature, disposes of routine correspondence.
• Screens telephone calls; provides information or refers callers to appropriate staff members; answers inquiries.
• Receives visitors; answers inquiries personally or refers to appropriate official.
• Arranges for special conferences and meetings; maintains supervisor’s calendar, advising of commitments; arranges for travel itinerary and accommodations; prepares and submits travel claims and expense account.
• Independently researches, assembles and summarizes material, information and data for administrative board or commission consideration and action; takes and transcribes dictation of confidential, technical or legal material requiring a high degree of accuracy; records and transcribes proceedings of meetings and conferences.
• Appears before legislative committee hearings either alone or in the company of supervisor to present facts relative to agency programs, mission and/or budget; drafts proposed legislation; proposes budget items; confers with administrators on matters of staffing, budget and purchasing and contracts and/or policy.
• Supervises administrative or clerical assistants.

Level Descriptor

At this level employees perform confidential secretarial work for the assistant administrator of a major service area; may direct the work of other technical/clerical employees.

Knowledge, Skills, Abilities And Competencies

Knowledge, Skills, and Abilities required at this level include knowledge of the procedures and techniques of business communications; of spelling, punctuation, and business English; of office methods; of computer operations; of business arithmetic; and of public relations.

Skill is required to type accurately from a plain copy at a rate of fifty words per minute.

Ability is required to handle confidential work with tact and discretion; to exercise judgment in interpreting and applying rules or policy; to establish and maintain working relationships with others; and to provide direction to other technical/clerical employees.

Education And Experience

Education and Experience requirements at this level consist of five years of clerical office work, including two years as an office manager, executive assistant or as a confidential secretary, or an equivalent combination of education including two years as an office manager, executive assistant or as a confidential secretary experience.

This is an on-site position and is not eligible for remote work

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.