Secretary III

Oklahoma Ag; Oklahoma; On-site; USD 37,000 - 45,000; Full time

Job summary

State of Oklahoma is seeking a Secretary III at the Mabel Bassett Correctional Center to perform confidential secretarial duties for an agency official or administrator.

The role requires five years of clerical office work (including two years in a senior secretarial role), strong business English, and proficient computer skills; on-site employment with no remote option.

Qualifications

• Five years of clerical office work experience required (including two years as an office manager, executive assistant, or confidential secretary).
• Ability to type accurately from plain copy at 50 wpm.
• Knowledge of business communications, spelling, punctuation, and office procedures.

Responsibilities

• Open, read and distribute mail; prepare correspondence for supervisor’s signature.
• Screen calls and provide information; refer inquiries as needed.
• Arrange meetings, calendar, travel itineraries, and expense claims.
• Research and summarize material for administrative boards or commissions.

Skills

Typing 50 wpm

Discretion

Public relations

Education

Five years clerical office work

Two years as office manager or confidential secretary

Job description

Secretary III# State of Oklahoma Careers## Secretary IIIApply: Pottawatomie County: Full time: Posted Today: End Date: November 12, 2026 (7 days left to apply): JR67481**Job Posting Title**Secretary III**Agency**131 DEPARTMENT OF CORRECTIONS**Supervisory Organization**DOC Medical/MBCC**Job Posting End Date**Refer to the date listed at the top of this posting, if available. Continuous if date is blank.Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.**Estimated Appointment End Date (Continuous if Blank)****Full/Part-Time**Full time**Job Type**Regular**Compensation**$40,627.85 - This salary is non-negotiable.**Job Description**# Location:Mabel Bassett Correctional Center **Basic Purpose** Positions in this job family are assigned responsibilities for performing confidential secretarial duties for an agency official or administrator. **Typical Functions** * Opens, scans or reads and distributes mail; composes official correspondence for supervisor’s signature, disposes of routine correspondence.* Screens telephone calls; provides information or refers callers to appropriate staff members; answers inquiries.* Receives visitors; answers inquiries personally or refers to appropriate official.* Arranges for special conferences and meetings; maintains supervisor’s calendar, advising of commitments; arranges for travel itinerary and accommodations; prepares and submits travel claims and expense account.* Independently researches, assembles and summarizes material, information and data for administrative board or commission consideration and action; takes and transcribes dictation of confidential, technical or legal material requiring a high degree of accuracy; records and transcribes proceedings of meetings and conferences.* Appears before legislative committee hearings either alone or in the company of supervisor to present facts relative to agency programs, mission and/or budget; drafts proposed legislation; proposes budget items; confers with administrators on matters of staffing, budget and purchasing and contracts and/or policy.* Supervises administrative or clerical assistants. **Level Descriptor** At this level employees perform confidential secretarial work for the assistant administrator of a major service area; may direct the work of other technical/clerical employees. **Knowledge, Skills, Abilities and Competencies** Knowledge, Skills, and Abilities required at this level include knowledge of the procedures and techniques of business communications; of spelling, punctuation, and business English; of office methods; of computer operations; of business arithmetic; and of public relations. Skill is required to type accurately from a plain copy at a rate of fifty words per minute. Ability is required to handle confidential work with tact and discretion; to exercise judgment in interpreting and applying rules or policy; to establish and maintain working relationships with others; and to provide direction to other technical/clerical employees. **Education and Experience** Education and Experience requirements at this level consist of five years of clerical office work, including two years as an office manager, executive assistant or as a confidential secretary, or an equivalent combination of education including two years as an office manager, executive assistant or as a confidential secretary experience. This is an on-site position and is not eligible for remote work