Executive Secretary II — Telework Eligible & Scheduling

Commonwealth of Pennsylvania; Harrisburg (Dauphin County); Hybrid; USD 42,000 - 64,000; Full time

Job summary

The Commonwealth of Pennsylvania's Department of Agriculture seeks an Executive Secretary 2 to support executive leadership in coordinating schedules, preparing materials, and keeping the office running efficiently. Responsibilities include meeting coordination, minute-taking, travel planning, and managing telework-related documents and submissions.

This role emphasizes problem-solving and keeping projects on track, with a standard 8:00 AM to 4:00 PM schedule and optional part-time telework up

Qualifications

• Five years of progressively responsible experience in secretarial work.

Responsibilities

• Meeting Coordination: Arrange weekly staff meetings, prepare agendas, and organize required documents
• Record Keeping: Create official minutes, track action items, and maintain files for future reference
• Scheduling Support: Set up meetings, conference calls, and travel plans for executive leadership
• Communication Handling: Review, route, and prepare correspondence and maintain open communication with agency staff
• Administrative Processing: Manage requisitions, forms, reports, and submissions for telework and staffing needs
• Project Assistance: Research information, compile data, and prepare reports, graphs, and spreadsheets

Skills

Secretarial experience

Job description

The Commonwealth of Pennsylvania's Department of Agriculture seeks an Executive Secretary 2 to support executive leadership in coordinating schedules, preparing materials, and keeping the office running efficiently. Responsibilities include meeting coordination, minute-taking, travel planning, and managing telework-related documents and submissions.

This role emphasizes problem-solving and keeping projects on track, with a standard 8:00 AM to 4:00 PM schedule and optional part-time telework up