Executive Secretary 2

Commonwealth of Pennsylvania; Pennsylvania; Hybrid; USD 38,000 - 60,000; Full time

Job summary

Commonwealth of Pennsylvania invites applications for an Executive Secretary 2 in the Department of Agriculture. The role coordinates meetings and schedules, prepares materials, maintains records, and supports executive leadership to keep initiatives on track.

The position emphasizes problem-solving, organization, and effective communication. Telework may be available part-time, with standard business hours and potential in-office requirements in Harrisburg.

Qualifications

• Five years of progressively responsible secretarial experience or an equivalent combination of experience and training.
• Prior formal secretarial training may substitute for up to four years of experience.
• Must be able to perform essential job functions.

Responsibilities

• Coordinate meetings: prepare agendas and documents.
• Maintain official minutes and track action items.
• Schedule meetings, calls, and travel for executives.
• Review and route correspondence; maintain agency communications.
• Process requisitions, forms, and reports for telework and staffing needs.
• Research information and prepare reports, graphs, and spreadsheets.

Skills

Secretarial experience

Experience equivalence

Education

Post high school secretarial training

Job description

THE POSITION

Make each day count by supporting the leaders who guide agriculture across Pennsylvania! As an Executive Secretary 2 with the Department of Agriculture, you will help coordinate schedules, prepare materials, and keep the office running at its best. This role is ideal for someone who enjoys solving problems and keeping projects moving. Your work will help keep important decisions and activities on pace. Apply today and grow your skills while making a meaningful impact!

DESCRIPTION OF WORK

This position supports the Executive Office by helping coordinate daily operations and keeping essential administrative tasks moving forward. It plays an important part in ensuring the Secretary and Executive Deputy Secretary have the information and structure they need. As a Executive Secretary 2, you will perform the following duties:

• Meeting Coordination: Arrange weekly staff meetings, prepare agendas, and organize required documents
• Record Keeping: Create official minutes, track action items, and maintain files for future reference
• Scheduling Support: Set up meetings, conference calls, and travel plans for executive leadership
• Communication Handling: Review, route, and prepare correspondence and maintain open communication with agency staff
• Administrative Processing: Manage requisitions, forms, reports, and submissions for telework and staffing needs
• Project Assistance: Research information, compile data, and prepare reports, graphs, and spreadsheets

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information

• Full-time employment
• Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30‑minute lunch.
• Telework: You may have the opportunity to work from home (telework) part-time, up to 2 days per pay period. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time. Additional details may be provided during the interview.
• Salary:In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY

Minimum Experience and Training Requirements

• Five years of progressively responsible experience in secretarial work. Appropriate formal post high school secretarial training may be substituted for the required experience on a year-for-year basis up to four years; or
• Any equivalent combination of experience and training.

Additional Requirements

• You must be able to perform essential job functions.

Veterans

• Pennsylvania law (51 Pa. C.S.
• 7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS)

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date. The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.