Executive Secretary II – On-Site Calendar & Confidential Admin

U.S. Department of Veterans Affairs; Oklahoma; On-site; USD 33,000 - 41,000; Full time

Job summary

Secretary II at the Department of Corrections is an on-site role providing confidential secretarial support to a mid-level administrator. Responsibilities include managing mail, scheduling, travel arrangements, and drafting official correspondence.

The position requires three years of clerical experience, strong business English and typing skills, and the ability to handle sensitive information with tact and discretion. This is a full-time, regular posting with a non-negotiable salary.

Qualifications

• Three years of clerical office work or equivalent experience.
• Typing speed of 40 words per minute with accuracy.
• Knowledge of business communications, spelling, punctuation, and public relations.

Responsibilities

• Opens, scans and distributes mail; drafts official correspondence.
• Screens calls, provides information or directs to staff; handles inquiries.
• Receives visitors and arranges conferences and travel; maintains calendar.
• Transcribes confidential dictation and prepares meeting records.
• Assists with budgeting, staffing, purchasing, and contracts as needed.

Skills

Typing 40 wpm

Confidential work

Office communications

Public relations

Education

Three years clerical experience

Job description

Secretary II at the Department of Corrections is an on-site role providing confidential secretarial support to a mid-level administrator. Responsibilities include managing mail, scheduling, travel arrangements, and drafting official correspondence.

The position requires three years of clerical experience, strong business English and typing skills, and the ability to handle sensitive information with tact and discretion. This is a full-time, regular posting with a non-negotiable salary.