Secretary III

U.S. Department of Veterans Affairs; Oklahoma; In loco; USD 37.000 - 45.000; Tempo pieno

Descrizione del lavoro

Oklahoma Department of Corrections is seeking a Secretariat III to perform confidential secretarial support for an agency official at the Mabel Bassett Correctional Center in Oklahoma. This on-site role handles mail, calls, visitor management, travel logistics and prepares confidential documentation with accuracy.

The position requires five years of clerical work, including two years in advanced support roles; strong English, spelling and business communication skills are essential.

Competenze

• Five years of clerical office work with related responsibilities.
• Two years in roles such as office manager, executive assistant or confidential secretary.
• Ability to manage confidential materials with tact and discretion.

Mansioni

• Open, scan and distribute mail and draft routine correspondence.
• Screens calls, provides information and directs inquiries to staff.
• Receive visitors and arrange conferences, travel and accommodations.
• Prepare, transcribe and summarize confidential or technical material.
• Present information to committees and draft related budget or policy items.
• Supervise administrative or clerical staff and maintain calendars.

Conoscenze

Typing 50 wpm

Confidentiality

Business communications

Public relations

Office methods

Computer operations

Business arithmetic

Formazione

5 years clerical office work

Experience as office manager/exec assistant/confidential secretary

Descrizione del lavoro

Job Posting Title Secretary III

Agency 131 DEPARTMENT OF CORRECTIONS

Supervisory Organization DOC Medical/MBCC

Job Posting End Date Refer to the date listed at the top of this posting, if available. Continuous if date is blank. Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time Full time

Job Type Regular

Compensation $40,627.85 - This salary is non-negotiable.

Job Description

Location: Mabel Bassett Correctional Center

Basic Purpose

Positions in this job family are assigned responsibilities for performing confidential secretarial duties for an agency official or administrator.

Typical Functions

• Opens, scans or reads and distributes mail; composes official correspondence for supervisor's signature, disposes of routine correspondence.
• Screens telephone calls; provides information or refers callers to appropriate staff members; answers inquiries.
• Receives visitors; answers inquiries personally or refers to appropriate official.
• Arranges for special conferences and meetings; maintains supervisor's calendar, advising of commitments; arranges for travel itinerary and accommodations; prepares and submits travel claims and expense account.
• Independently researches, assembles and summarizes material, information and data for administrative board or commission consideration and action; takes and transcribes dictation of confidential, technical or legal material requiring a high degree of accuracy; records and transcribes proceedings of meetings and conferences.
• Appears before legislative committee hearings either alone or in the company of supervisor to present facts relative to agency programs, mission and/or budget; drafts proposed legislation; proposes budget items; confers with administrators on matters of staffing, budget and purchasing and contracts and/or policy.
• Supervises administrative or clerical assistants.

Level Descriptor

At this level employees perform confidential secretarial work for the assistant administrator of a major service area; may direct the work of other technical/clerical employees.

Knowledge, Skills, Abilities and Competencies

Knowledge, Skills, and Abilities required at this level include knowledge of the procedures and techniques of business communications; of spelling, punctuation, and business English; of office methods; of computer operations; of business arithmetic; and of public relations.

Skill is required to type accurately from a plain copy at a rate of fifty words per minute.

Ability is required to handle confidential work with tact and discretion; to exercise judgment in interpreting and applying rules or policy; to establish and maintain working relationships with others; and to provide direction to other technical/clerical employees.

Education and Experience

Education and Experience requirements at this level consist of five years of clerical office work, including two years as an office manager, executive assistant or as a confidential secretary, or an equivalent combination of education including two years as an office manager, executive assistant or as a confidential secretary experience.

This is an on-site position and is not eligible for remote work

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub .