Executive Secretary & Administrative Lead (On-Site)

U.S. Department of Veterans Affairs; Oklahoma; On-site; USD 37,000 - 45,000; Full time

Job summary

Oklahoma Department of Corrections is seeking a Secretariat III to perform confidential secretarial support for an agency official at the Mabel Bassett Correctional Center in Oklahoma. This on-site role handles mail, calls, visitor management, travel logistics and prepares confidential documentation with accuracy.

The position requires five years of clerical work, including two years in advanced support roles; strong English, spelling and business communication skills are essential.

Qualifications

• Five years of clerical office work with related responsibilities.
• Two years in roles such as office manager, executive assistant or confidential secretary.
• Ability to manage confidential materials with tact and discretion.

Responsibilities

• Open, scan and distribute mail and draft routine correspondence.
• Screens calls, provides information and directs inquiries to staff.
• Receive visitors and arrange conferences, travel and accommodations.
• Prepare, transcribe and summarize confidential or technical material.
• Present information to committees and draft related budget or policy items.
• Supervise administrative or clerical staff and maintain calendars.

Skills

Typing 50 wpm

Confidentiality

Business communications

Public relations

Office methods

Computer operations

Business arithmetic

Education

5 years clerical office work

Experience as office manager/exec assistant/confidential secretary

Job description

Oklahoma Department of Corrections is seeking a Secretariat III to perform confidential secretarial support for an agency official at the Mabel Bassett Correctional Center in Oklahoma. This on-site role handles mail, calls, visitor management, travel logistics and prepares confidential documentation with accuracy.

The position requires five years of clerical work, including two years in advanced support roles; strong English, spelling and business communication skills are essential.