Strategic Executive Secretary & Admin Lead

GetJobSmart; Oklahoma City (OK); Vor Ort; USD 32.000 - 42.000; Vollzeit

Benefits dieser Stelle

Health insurance

Retirement plan

Paid time off

Zusammenfassung

Alliance Advanced LLC in Oklahoma City, OK is seeking a dedicated Secretary to support executives and keep operations running smoothly. This full-time role manages calendars, coordinates meetings, handles correspondence, and maintains records in a professional office environment.

The ideal candidate has a high school diploma, at least two years in an administrative role, and strong skills in Microsoft Office.

Qualifikationen

• High school diploma or equivalent.
• Minimum of 2 years of experience in administrative or secretarial roles.
• Proficient in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Excellent organizational and time-management skills.
• Strong communication and interpersonal skills, with the ability to interact professionally with a wide range of individuals.
• Attention to detail and a commitment to accuracy in all tasks.
• Ability to work well under pressure and meet deadlines.
• Familiarity with industry-specific software and tools, such as those used in aerospace and defense, is a plus.

Aufgaben

• Manage the daily calendar and schedules for executive leadership and department heads.
• Coordinate and schedule meetings, both internal and external, ensuring all necessary details are communicated and confirmed.
• Handle incoming and outgoing correspondence, including emails, calls, and mail, with a high level of professionalism and accuracy.
• Maintain and update organizational files, ensuring all documents are properly filed and easily accessible.
• Assist in the preparation of meeting agendas, minutes, and reports, ensuring all necessary information is included and presented clearly.
• Provide administrative support to various departments as needed, including data entry, travel arrangements, and other logistical tasks.
• Coordinate with vendors and service providers to ensure timely delivery of goods and services.
• Assist in the preparation of financial reports and other administrative documents as required.

Kenntnisse

Organizational skills

Time management

Communication

Interpersonal skills

Detail-oriented

Ausbildung

High school diploma or equivalent

Tools

Microsoft Office Suite

Jobbeschreibung

Alliance Advanced LLC in Oklahoma City, OK is seeking a dedicated Secretary to support executives and keep operations running smoothly. This full-time role manages calendars, coordinates meetings, handles correspondence, and maintains records in a professional office environment.

The ideal candidate has a high school diploma, at least two years in an administrative role, and strong skills in Microsoft Office.