Executive Secretary 26-E-14

Illinois Attorney General (IL); Chicago, Springfield (IL, IL); On-site; USD 36,000 - 52,000; Full time

Job summary

The Illinois Attorney General's Office seeks an Executive Secretary who will handle confidential administrative duties, screen and route correspondence, and assist a Division Chief with special projects and reports.

The role requires a high school diploma or GED with several years of secretarial experience, strong English skills, and thorough knowledge of office management. In-office attendance is required.

Qualifications

• High school diploma or GED with 4 years of professional secretarial experience.
• Or completion of 2 years of secretarial/business college with 3 years of secretarial experience.
• Strong knowledge of English, grammar, spelling and word-processing.

Responsibilities

• Screen and route correspondence and maintain schedules.
• Provide confidential secretarial support to the Division Chief.
• Coordinate and monitor special projects and prepare reports.

Skills

Data gathering

Coordinating

Monitoring

Typing

English grammar

Word processing

Office communications

Education

High school diploma or GED

2 years secretarial/business college

Secretarial experience

Tools

Database applications

Word processing software

Job description

The Executive Secretary performs highly responsible and confidential administrative and secretarial duties which includes receiving, screening and routing correspondence. As secretary to a Division Chief, the Executive Secretary shall conduct special projects and studies by gathering data, coordinating, monitoring and completing assigned projects. Additionally this position shall aid in the analysis and interpretation of data and prepare reports.

The Executive Secretary maintains schedules and makes travel arrangements. This position performs confidential secretarial functions for the Division Chief and/or other professional staff, which consists of typing correspondence, legal documents, contracts, plans for departmental changes, program policy or procedural recommendations.

The Executive Secretary may assist support staff by directing and coordination activities, assigning and reviewing work and providing guidance, direction and monitoring completion of performance objectives. This position shall serve as resources to other office staff and provide guidance in resolving more complex or technical problems. The Executive Secretary shall perform other duties as required

This position requires a high school diploma or GED, plus 4 years of professional secretarial experience; or completion of 2 years of secretarial or business college, plus 3 years secretarial experience. The position requires a thorough knowledge of English, secretarial practices and procedures and office management techniques. Knowledge of composition, grammar, spelling, punctuation and word-processing applications required. Familiarity with database applications may be required. Attendance and the ability to maintain satisfactory working relationships with other employees and the general public are essential functions of this position.

Position requires in office attendance.