Executive Secretary & Administrative Support

State-of-West-Virgini; West Virginia; Vor Ort; USD 32.000 - 54.000; Vollzeit

Zusammenfassung

The State of West Virginia seeks an experienced Office Assistant 3 to provide clerical and administrative relief under general supervision. The role includes signing routine memos, attending meetings in the supervisor’s absence, and dictating or processing documents according to supervisor preference.

Key duties include transcribing minutes for various committees, drafting executive correspondence, and preparing funding documents while reviewing project applications for completeness.

Qualifikationen

• Five years of full-time clerical experience at the Office Assistant 3 level.
• Typing, screening and routing telephone calls and correspondence, and composing routine correspondence.
• Drafting or reviewing funding agreements, funding sheets, letters and agendas.
• Transcribing meeting minutes and preparing routine documents for executive staff.
• Substitution via college hours or related training may be allowed.

Aufgaben

• Take and transcribe monthly Technical Review and Funding Committees and Council meeting minutes.
• Draft/type various correspondence for the Executive Director.
• Draft/review funding agreements, funding sheets, letters, and agendas.
• Review preliminary utility project applications for completeness and required documents.

Kenntnisse

Clerical work

Typing

Telephone handling

Independent judgement

Meeting minutes

Ausbildung

High school diploma

Tools

Word processor

Jobbeschreibung

The State of West Virginia seeks an experienced Office Assistant 3 to provide clerical and administrative relief under general supervision. The role includes signing routine memos, attending meetings in the supervisor’s absence, and dictating or processing documents according to supervisor preference.

Key duties include transcribing minutes for various committees, drafting executive correspondence, and preparing funding documents while reviewing project applications for completeness.