Secretary 2

West Virginia; Charleston (WV); On-site; USD 32,000 - 54,000; Full time

Job summary

West Virginia is seeking a clerical professional to provide administrative relief under general supervision. The role includes taking and transcribing minutes, drafting executive correspondence, and reviewing funding documents and agendas.

Independent judgement and occasional signing of supervisor's name may be required. Responsibilities also include reviewing utility project applications for completeness and coordinating with the Executive Director.

Qualifications

• High school diploma or equivalent required.
• Five years of full-time or equivalent clerical experience at Office Assistant 3 level.
• Typing, screening and routing telephone calls, and composing routine correspondence.
• College hours or vocational training may substitute for up to two years of required experience.

Responsibilities

• Take and transcribe monthly meeting minutes; draft/type executive correspondence.
• Draft/review funding agreements, funding sheets, letters and agendas.
• Review preliminary utility project applications for completeness and required documents.

Skills

Clerical work

Typing

Telephone handling

Correspondence

Education

High school diploma

College hours substitution

Tools

Word processor

Job description

Position number: 0316P00008

Posting Number: WDA2019

County: Kanawha

Under general supervision, at the full-performance level, provides clerical and administrative relief, exercising discretion and independent judgement. May sign supervisor's name to routine memorandums, correspondence, and forms. Attends meeting in the supervisor's absence or on the supervisor's behalf. Necessity for dictation, familiarity with word processor and other special requirements vary depending upon supervisor's preference.

Take and transcribe monthly Technical Review and Funding Committees and Council meeting minutes; draft/type various correspondence for the Executive Director; draft/review funding agreements, funding sheets, letters, and agendas; review preliminary utility project applications submitted for completeness and required documents.

Training

Graduation from a standard high school or the equivalent.

Experience

Five years of full-time or equivalent part-time paid experience performing clerical duties at the Office Assistant 3 level, encompassing a wide range of office practices, which must have in included typing, screening and routing telephone calls and correspondence, and composing routine correspondence.

Substitution

College hours or related business school or vocational training may be substituted through an established formula for up to two years of the required experience.

PG: 9 $31,533 - $53,916

Market Rate: $48,122

PSC salary exemption per West Virginia Code §24-1-1