Secretary 2

State of West Virginia; Charleston (WV); On-site; USD 32,000 - 54,000; Full time

Benefits offered by this job

Benefits

Job summary

State of West Virginia is seeking an Office Assistant to provide clerical and administrative relief under general supervision. The role involves taking and transcribing committee and council meeting minutes, drafting correspondence for the Executive Director, and reviewing funding-related documents and project applications.

The position requires a high school diploma and extensive clerical experience, with opportunities for substitution through college hours or vocational training.

Qualifications

• Graduation from a standard high school or the equivalent.
• Five years of full-time or equivalent part-time paid clerical experience at the Office Assistant 3 level.
• Substitution: college hours or related business school training may substitute for up to two years of the required experience.

Responsibilities

• Take and transcribe monthly Technical Review and Funding Committees and Council meeting minutes.
• Draft and review correspondence for the Executive Director; draft/review funding agreements, funding sheets, letters, and agendas; review preliminary utility project applications for completeness and required documents.

Education

High school diploma or equivalent

Job description

Nature of Work

Position number: 0316P00008

Posting Number: WDA2019

County: Kanawha

Under general supervision, at the full-performance level, provides clerical and administrative relief, exercising discretion and independent judgement. May sign supervisor’s name to routine memorandums, correspondence, and forms. Attends meeting in the supervisor’s absence or on the supervisor’s behalf. Necessity for dictation, familiarity with word processor and other special requirements vary depending upon supervisor’s preference.

Take and transcribe monthly Technical Review and Funding Committees and Council meeting minutes; draft/type various correspondence for the Executive Director; draft/review funding agreements, funding sheets, letters, and agendas; review preliminary utility project applications submitted for completeness and required documents.

Minimum Qualifications

Training: Graduation from a standard high school or the equivalent.

Experience: Five years of full-time or equivalent part-time paid experience performing clerical duties at the Office Assistant 3 level, encompassing a wide range of office practices, which must have in included typing, screening and routing telephone calls and correspondence, and composing routine correspondence.

Substitution: College hours or related business school or vocational training may be substituted through an established formula for up to two years of the required experience.

Other Information

PG: 9 $31,533 - $53,916

Market Rate: $48,122

PSC salary exemption per West Virginia Code

• 24-1-1

State employment offers a variety of benefits.